Strategic Purchasing Coordinator

HYSSES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

HYSSES (SINGAPORE) PTE LTD is recruiting a Purchasing Administrator to support day-to-day purchasing activities and ensure accurate PO records. You will collaborate with Finance, Planning, Production, Warehouse, and Quality to maintain material availability and smooth operations.

The role requires a post-secondary education, at least one year in purchasing or logistics, and strong Excel skills. NetSuite experience is preferred; English and Chinese communication is a plus.

Qualifications

• Minimum post-secondary education.
• Minimum 1 year of relevant experience in purchasing, procurement, supply chain, logistics, or a related role.
• Experience in a manufacturing environment is an advantage.
• Proficient in Microsoft Excel and comfortable working with data.
• Experience with ERP systems; NetSuite experience is preferred.
• Able to communicate effectively in English; Chinese is a plus.

Responsibilities

• Create, issue, amend, and maintain Purchase Orders (POs) in NetSuite.
• Ensure PO information including pricing, quantity, delivery dates, and terms is accurate.
• Obtain order acknowledgement and delivery confirmation from suppliers.
• Monitor open and overdue POs and follow up with suppliers on delivery status.
• Update supplier commitments and expected delivery dates in NetSuite.
• Expedite urgent materials and potential supply or delivery issues to the Senior Buyer.
• Coordinate with Finance for advance payments, deposits, and supplier invoices.
• Coordinate with Warehouse and Production on incoming materials and delivery priorities.
• Support resolution of PO, receiving, quantity, pricing, payment, and invoice discrepancies.
• Maintain purchasing records, quotations, confirmations, and supplier documentation.

Skills

Microsoft Excel

English communication

Chinese language

Attention to detail

Organizational skills

Data analysis

Education

Post-secondary education

Tools

NetSuite

Job description

HYSSES (SINGAPORE) PTE LTD is recruiting a Purchasing Administrator to support day-to-day purchasing activities and ensure accurate PO records. You will collaborate with Finance, Planning, Production, Warehouse, and Quality to maintain material availability and smooth operations.

The role requires a post-secondary education, at least one year in purchasing or logistics, and strong Excel skills. NetSuite experience is preferred; English and Chinese communication is a plus.