Strategic Proposal & Bid Coordinator

WSP (Asia) Limited; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

WSP Asia is seeking a detail‑oriented Proposal Coordinator to assist the Proposal Manager in delivering high‑quality bids. You will help prepare, format, and submit proposals while coordinating inputs from technical, commercial, and design teams to meet deadlines.

In a fast‑paced environment you will maintain accurate records in our systems, support data integrity, and track bid status, pipeline and feedback.

Qualifications

• Bachelor’s degree or equivalent experience in marketing, communications, business, or engineering.
• 2–6 years’ experience in bidding, proposals, or project coordination.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Office and collaboration tools.
• Attention to detail and ability to work under pressure.

Responsibilities

• Assist in preparing, formatting, and submitting proposals and bid documents.
• Coordinate inputs from technical, commercial, and design teams to meet deadlines.
• Maintain accurate records of opportunities, submissions, and feedback.
• Support data entry and quality assurance in CRM and other core systems.
• Help organize governance meetings and track action items.
• Liaise with internal stakeholders to gather required information for bids.
• Proofread and tailor pre-written material for proposals.
• Compile reports on bid status, pipeline, and win/loss analysis.
• Support training and best practice sharing initiatives led by the Work Winning Manager.
• Ensure proposal comply with company objectives, systems and risk management requirements.
• Track and update business development activities, leads, pipelines and opportunities.
• Facilitate prospect review meetings and maintain Bid Master File.
• Support general administrative tasks for smooth BD operations.
• Maintain prospective client and key contact database.

Skills

Organization

Communication

Attention to detail

Time management

Education

Bachelor’s degree or equivalent experience in marketing, communications, business, or engineering

Tools

MS Office (Excel/Word/PowerPoint)

CRM systems

Collaboration tools

Job description

WSP Asia is seeking a detail‑oriented Proposal Coordinator to assist the Proposal Manager in delivering high‑quality bids. You will help prepare, format, and submit proposals while coordinating inputs from technical, commercial, and design teams to meet deadlines.

In a fast‑paced environment you will maintain accurate records in our systems, support data integrity, and track bid status, pipeline and feedback.