Proposal Coordinator

WSP (Asia) Limited; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

WSP Asia is seeking a detail‑oriented Proposal Coordinator to assist the Proposal Manager in delivering high‑quality bids. You will help prepare, format, and submit proposals while coordinating inputs from technical, commercial, and design teams to meet deadlines.

In a fast‑paced environment you will maintain accurate records in our systems, support data integrity, and track bid status, pipeline and feedback.

Qualifications

• Bachelor’s degree or equivalent experience in marketing, communications, business, or engineering.
• 2–6 years’ experience in bidding, proposals, or project coordination.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Office and collaboration tools.
• Attention to detail and ability to work under pressure.

Responsibilities

• Assist in preparing, formatting, and submitting proposals and bid documents.
• Coordinate inputs from technical, commercial, and design teams to meet deadlines.
• Maintain accurate records of opportunities, submissions, and feedback.
• Support data entry and quality assurance in CRM and other core systems.
• Help organize governance meetings and track action items.
• Liaise with internal stakeholders to gather required information for bids.
• Proofread and tailor pre-written material for proposals.
• Compile reports on bid status, pipeline, and win/loss analysis.
• Support training and best practice sharing initiatives led by the Work Winning Manager.
• Ensure proposal comply with company objectives, systems and risk management requirements.
• Track and update business development activities, leads, pipelines and opportunities.
• Facilitate prospect review meetings and maintain Bid Master File.
• Support general administrative tasks for smooth BD operations.
• Maintain prospective client and key contact database.

Skills

Organization

Communication

Attention to detail

Time management

Education

Bachelor’s degree or equivalent experience in marketing, communications, business, or engineering

Tools

MS Office (Excel/Word/PowerPoint)

CRM systems

Collaboration tools

Job description

Reports to:

Proposal Manager, Singapore

Purpose:

The Proposal Coordinator supports the Proposal Manager in delivering high-quality proposals and ensuring smooth coordination throughout the bid process. This role is key to maintaining efficient workflows, supporting data integrity, and facilitating collaboration among teams.

Key Responsibility Area:

We are seeking a highly skilled and experienced Proposal Coordinator who will support the Proposal Manager in all aspects of the bid and proposal process. The successful candidate will demonstrate excellent organizational abilities, attention to detail, and collaborative spirit, assisting in the preparation, coordination, and submission of high-quality proposals. This role is ideal for someone who thrives in a fast-paced environment, communicates effectively with diverse teams, and is committed to maintaining data integrity and continuous improvement in our work winning efforts.

Responsibilities:

• Assist in preparing, formatting, and submitting proposals and bid documents.
• Coordinate inputs from technical, commercial, and design teams to meet deadlines.
• Maintain accurate records of opportunities, submissions, and feedback.
• Support data entry and quality assurance in CRM and other core systems.
• Help organize governance meetings and track action items.
• Liaise with internal stakeholders to gather required information for bids.
• Proofread and tailor pre-written material for proposals.
• Compile reports on bid status, pipeline, and win/loss analysis.
• Support training and best practice sharing initiatives led by the Work Winning Manager.
• Ensure proposal comply with company objectives, systems and risk management requirements.
• Track and update business development activities, leads, pipelines and opportunities.
• Facilitate prospect review meetings and maintain Bid Master File.
• Support general administrative tasks for smooth BD operations.
• Maintain prospective client and key contact database.

Requirements:

• Bachelor’s degree or equivalent experience in marketing, communications, business, or engineering.
• 2–6 years’ experience in bidding, proposals, or project coordination.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Office and collaboration tools.
• Attention to detail and ability to work under pressure.

About WSP Asia

WSP is one of the world’s leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. Having been active in Asia since early 1970s, WSP has contributed to many of the region’s infrastructure, building and urban developments. With a staff complement of over 3,400 in 12 offices throughout major cities in Mainland China, Hong Kong, Taiwan, South Korea, Malaysia, Philippines, Singapore and Thailand, we harness Asia’s unique opportunities and challenges through our collaborative force and innovative engineering solutions, fostering the sustainable growth of the region. wsp.com