Strategic Bid & Proposal Coordinator

WSP CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

WSP CONSULTANCY PTE. LTD. in Singapore is seeking a Proposal Coordinator to support the Proposal Manager in delivering high-quality bids and ensuring smooth coordination throughout the bid process.

You will coordinate inputs from technical, commercial, and design teams, maintain records, and ensure data integrity across CRM and other core systems. This role suits organized professionals who thrive in fast-paced environments and are adept at preparing, formatting, and submitting proposals.

Qualifications

• Bachelor's degree or equivalent experience in marketing, communications, business, or engineering.
• 2-6 years' experience in bidding, proposals, or project coordination.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Office and collaboration tools.
• Attention to detail and ability to work under pressure.

Responsibilities

• Assist in preparing, formatting, and submitting proposals and bid documents.
• Coordinate inputs from technical, commercial, and design teams to meet deadlines.
• Maintain accurate records of opportunities, submissions, and feedback.
• Support data entry and quality assurance in CRM and other core systems.
• Help organize governance meetings and track action items.
• Liaise with internal stakeholders to gather required information for bids.
• Proofread and tailor pre-written material for proposals.
• Compile reports on bid status, pipeline, and win/loss analysis.
• Support training and best practice sharing initiatives led by the Proposal Manager.
• Ensure proposal comply with company objectives, systems and risk management requirements.
• Track and update business development activities, leads, pipelines and opportunities.
• Facilitate prospect review meetings and maintain Bid Master File.
• Support general administrative tasks for smooth BD operations.
• Maintain prospective client and key contact database.

Skills

Organizational skills

Time management

Written communication

Verbal communication

MS Office

Collaboration tools

Attention to detail

Work under pressure

Education

Bachelor's degree or equivalent

Tools

MS Office

Collaboration tools

Job description

WSP CONSULTANCY PTE. LTD. in Singapore is seeking a Proposal Coordinator to support the Proposal Manager in delivering high-quality bids and ensuring smooth coordination throughout the bid process.

You will coordinate inputs from technical, commercial, and design teams, maintain records, and ensure data integrity across CRM and other core systems. This role suits organized professionals who thrive in fast-paced environments and are adept at preparing, formatting, and submitting proposals.