Strategic Project Coordinator & Documentation Lead

Advanced CAE Pte Ltd; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

Advanced CAE Pte Ltd. in Singapore is hiring a Project Executive cum Document Controller to support engineering projects and thorough documentation.

You will work with Project Managers, Engineering, Procurement, Production, QA/QC, Logistics, vendors and customers to ensure timely submissions and final documentation. The role covers maintaining VDR and document tracking, preparing transmittals, and ensuring latest revisions are used.

Qualifications

• Diploma in Engineering, PM, or related discipline.
• 1–3 years of experience in project coordination or document control preferred.
• Experience in Oil & Gas, EPC, FPSO, instrumentation or process packages advantageous.
• Good working knowledge of Microsoft Excel, Word, PowerPoint and PDF Editor.
• Familiarity with document registers, transmittals, revision control and engineering documentation.
• Able to read and understand basic engineering documentation and drawings.
• Strong written and verbal English communication; detail-oriented.
• Ability to manage multiple priorities and work independently in a multidisciplinary team.

Responsibilities

• Assist the Project Manager in day-to-day coordination and execution of projects.
• Monitor schedules, milestones, deliverables, and outstanding actions.
• Coordinate activities between Engineering, Procurement, Production, QA/QC, Logistics and other departments.
• Follow up with suppliers and subcontractors on documents, material status and delivery schedules.
• Coordinate with customers and vendors regarding project documentation, submissions, and outstanding matters.
• Maintain project action lists and ensure timely closure.
• Prepare project progress reports, status reports and management updates.
• Support project meetings, KOMs, FATs and other project activities.
• Prepare and distribute meeting minutes; follow up on actions.
• Track procurement, fabrication, inspection, testing and delivery activities.
• Highlight delays and risks to the Project Manager.
• Assist with project correspondence and records related to variations and changes.
• Support close-out and final project documentation preparation.

Skills

Project coordination

Documentation control

Multidisciplinary teamwork

English communication

Attention to detail

Education

Diploma in Engineering, Project Management, Business Administration or related discipline

Tools

Excel

Word

PowerPoint

PDF Editor

Document portals

Job description

Advanced CAE Pte Ltd. in Singapore is hiring a Project Executive cum Document Controller to support engineering projects and thorough documentation.

You will work with Project Managers, Engineering, Procurement, Production, QA/QC, Logistics, vendors and customers to ensure timely submissions and final documentation. The role covers maintaining VDR and document tracking, preparing transmittals, and ensuring latest revisions are used.