Project Executive & Document Control Specialist

ADVANCED CAE PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

ADVANCED CAE PTE. LTD. in Singapore is seeking a proactive Project Executive cum Document Controller to support the execution and documentation of engineering projects.

You will work with Project Managers, Engineering, Procurement, Production, QA/QC and Logistics to ensure documentation and submissions are completed on schedule. The role covers both project execution and document control, requiring experience in coordinating with internal teams, vendors and customers, maintaining registers, and

Qualifications

• Diploma in Engineering, Project Management, Business Administration or a related discipline.
• Approximately 1–3 years of relevant experience in project coordination, project administration or document control is preferred.
• Experience in Oil & Gas, EPC, FPSO, instrumentation, analyzer systems, process packages or engineering/system integration will be an advantage.
• Good working knowledge of Microsoft Excel, Word, PowerPoint and PDF Editor.
• Familiarity with document registers, transmittals, revision control and engineering documentation is preferred.
• Able to read and understand basic engineering documentation and drawings.
• Good written and verbal communication skills in English.

Responsibilities

• Assist the Project Manager in the day-to-day coordination and execution of projects.
• Monitor project schedules, milestones, deliverables and outstanding action items.
• Coordinate activities between Engineering, Procurement, Production, QA/QC, Logistics and other internal departments.
• Follow up with suppliers and subcontractors on technical documents, material status and delivery schedules.
• Coordinate with customers and vendors regarding project documentation, submissions and outstanding matters.
• Maintain project action lists and follow up with responsible parties to ensure timely closure.
• Assist in preparing project progress reports, status reports and management updates.
• Support project meetings, Kick-Off Meetings (KOM), design reviews, Factory Acceptance Test (FAT) and other project activities.
• Prepare and distribute meeting minutes and follow up on agreed actions.
• Assist in tracking procurement, fabrication, inspection, testing and delivery activities.
• Highlight potential delays, overdue actions and project risks to the Project Manager.
• Assist with project correspondence and records relating to variations, additional work and changes in project scope.
• Support project close-out and preparation of final project documentation.

Skills

Project coordination

Document control

English communication

Education

Diploma in Engineering

Tools

Microsoft Excel

Microsoft Word

PowerPoint

PDF Editor

Job description

ADVANCED CAE PTE. LTD. in Singapore is seeking a proactive Project Executive cum Document Controller to support the execution and documentation of engineering projects.

You will work with Project Managers, Engineering, Procurement, Production, QA/QC and Logistics to ensure documentation and submissions are completed on schedule. The role covers both project execution and document control, requiring experience in coordinating with internal teams, vendors and customers, maintaining registers, and