Senior Document Control & Admin Lead

Sunray Woodcraft Construction Pte Ltd; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

Sunray Woodcraft Construction Pte Ltd in Singapore seeks an experienced Document Controller Manager to lead the project document control team, implement standardized procedures, and align administrative work with project goals.

The role requires a Diploma in Civil Engineering or related field, 10+ years of document control experience with 5+ years in leadership, and strong communication and MS Office skills. On-site duties and team coaching are essential.

Qualifications

• Diploma in Civil Engineering, Construction Management, Architecture, or related field.
• 10+ years Document Control experience with at least 5 years in leading a team.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Develop and implement administrative strategies aligned with project goals and company objectives.
• Lead, mentor, and evaluate the project document control team for accuracy and timeliness.
• Foster continuous improvement to enhance document control performance and project success.
• Support schedules and manage Document Controllers’ leave; provide on-site coverage when needed.
• Develop standardized document control procedures and systems across projects.
• Manage and maintain project documentation systems for accuracy and compliance.
• Monitor budgets related to project administration and document control.
• Oversee procurement of office supplies and services for project execution.
• Drive improvement initiatives for document management and administrative processes.
• Identify risks to administrative operations and implement mitigations.
• Coordinate on-site onboarding and attendance tracking for Document Controllers.
• Prepare consolidated reports and KPI dashboards for senior management.
• Develop communication plans to keep stakeholders informed of updates and risks.
• Prepare periodic reports and presentations highlighting administrative performance.
• Perform additional duties to support project teams.

Skills

Excellent communication

Leadership

Team mentoring

Independent worker

Education

Diploma in Civil Engineering, Construction Management, Architecture, or related field

Tools

Microsoft Office Suite

Job description

Sunray Woodcraft Construction Pte Ltd in Singapore seeks an experienced Document Controller Manager to lead the project document control team, implement standardized procedures, and align administrative work with project goals.

The role requires a Diploma in Civil Engineering or related field, 10+ years of document control experience with 5+ years in leadership, and strong communication and MS Office skills. On-site duties and team coaching are essential.