Strategic Office & Facilities Manager

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Good Job Creations (Singapore) Pte Ltd is seeking an experienced Office & Facilities Coordinator to lead office relocation, new office setup, renovation projects, fit-out procurement and operational readiness.

You will oversee daily facilities operations, ensure safety compliance, manage vendor relationships, contracts and procurement, and support budget tracking and executive reporting with strong Microsoft Office and AI-enabled tools.

Qualifications

• Degree in Business Administration, Office Management, Facilities Management, Project Management, Healthcare Administration or related discipline.
• 3-5 years of experience in office management, administration, facilities coordination, workplace operations, or project support.
• Experience in healthcare, hospital, academic medical, or institutional environments is advantageous.
• Experience in office setup, relocation projects, vendor & contract management, procurement coordination, and budget tracking.
• Proficiency in Microsoft Office.
• Strong digital proficiency, including AI-enabled productivity tools for reporting, documentation, workflow optimisation, and coordination.

Responsibilities

• Lead office relocation, new office setup, renovation works, fit-out procurement, and operational readiness planning.
• Oversee daily office and facilities operations, ensuring a safe, functional, and efficient workplace environment.
• Coordinate maintenance, repairs, upgrades, and resolution of workplace and facilities-related issues.
• Ensure compliance with workplace safety, health, and fire safety requirements, including emergency preparedness coordination.
• Manage leasing matters, including landlord liaison, lease administration, renewals, and compliance requirements.
• Administer workplace services such as pantry management, parking allocation, visitor services, and access management.
• Coordinate with IT and relevant stakeholders to maintain and enhance workplace systems and infrastructure.
• Manage workstation provisioning, resource booking systems, access cards, and visitor management processes.
• Support business continuity planning and coordinate responses to workplace, facilities, or operational disruptions.
• Manage vendor relationships, contracts, procurement activities, and service performance monitoring.
• Oversee office asset lifecycle management, including procurement, inventory tracking, maintenance, issuance, and returns.
• Maintain administrative records, contracts, inventories, workplace documentation, and standard operating procedures.
• Monitor office-related expenditure, support budget tracking, cost planning, and financial reporting activities.
• Provide administrative support to leadership, including meeting coordination, calendar management, reports, and presentations.
• Support staff onboarding, offboarding, workspace setup, employee engagement activities, and office events.
• Coordinate meetings, hosted visits, and stakeholder engagements, including logistics, vendor management, and onsite support.

Skills

Office management

Facilities coordination

Vendor management

Budget tracking

Project support

Healthcare environment experience

Education

Degree in Business Administration / Office Management / Facilities Management / Project Management / Healthcare Administration

Tools

Microsoft Office

AI-enabled productivity tools

Job description

Good Job Creations (Singapore) Pte Ltd is seeking an experienced Office & Facilities Coordinator to lead office relocation, new office setup, renovation projects, fit-out procurement and operational readiness.

You will oversee daily facilities operations, ensure safety compliance, manage vendor relationships, contracts and procurement, and support budget tracking and executive reporting with strong Microsoft Office and AI-enabled tools.