Strategic Executive Administrative Partner

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD is seeking an experienced Administrative Business Partner to provide high-level administrative and operational support to executives, teams, and site leadership in Singapore.

This fixed-term contract runs until 28 May 2027, with responsibilities spanning calendar management, travel coordination, event logistics, office space planning, budgeting, and employee engagement, emphasizing discretion and stakeholder relations.

Qualifications

• 2–3 years of experience in Executive/Personal Assistant or similar role.
• Strong calendar, travel, meeting, event, and expense management skills.
• Proficiency with Google Workspace (Gmail and Google Docs).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars, scheduling, and priorities across time zones.
• Coordinate executive and team travel, visas, expenses, and urgent travel requests.
• Organize internal and external meetings, off-sites, events, and site activities, managing logistics, vendors, budgets, and materials.
• Support office space planning, moves, and workplace-related requests in partnership with internal teams.
• Manage expenses, invoices, purchase orders, and basic budget-related activities.
• Support site culture, employee engagement, communications, and community initiatives.
• Contribute to administrative projects and process improvements, taking ownership of small to medium-sized projects from planning through execution.
• Handle confidential and sensitive information with a high level of discretion.
• Build strong relationships with executives, employees, internal stakeholders, and external vendors.

Skills

Calendar management

Travel coordination

Stakeholder management

Discretion

Independent work

Problem solving

Tools

Google Workspace

Job description

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD is seeking an experienced Administrative Business Partner to provide high-level administrative and operational support to executives, teams, and site leadership in Singapore.

This fixed-term contract runs until 28 May 2027, with responsibilities spanning calendar management, travel coordination, event logistics, office space planning, budgeting, and employee engagement, emphasizing discretion and stakeholder relations.