Strategic Events Planner & Client Coordinator

Panevino Pty. Ltd.; Singapore; Vor Ort; SGD 33.000 - 56.000; Vollzeit

Zusammenfassung

Panevino Pte Ltd in Singapore is seeking a proactive Event Planner / Events Executive to manage events from enquiry to execution. You will coordinate with clients, internal teams, vendors, and partners to deliver successful events within budget.

The role requires experience in hospitality or F&B settings, strong communication, and the ability to work evenings and weekends to meet event schedules. A diploma in related field is preferred.

Qualifikationen

• Diploma or equivalent qualification in Hospitality, Events, Business, Marketing, or related field.
• Previous experience in event planning, hospitality, F&B, venue management, or customer service.
• Proficiency in Microsoft Office and Google Workspace to support event documentation and communication.
• Willingness to work evenings, weekends, and public holidays as required to meet event schedules.
• Positive attitude, professional appearance, and customer-focused mindset to enhance client interactions.

Aufgaben

• Manage event enquiries, client communications, quotations, and follow-ups to secure bookings.
• Assess client requirements and recommend appropriate event packages, menus, layouts, and services to meet event objectives.
• Prepare detailed event proposals, function sheets, event orders, quotations, and invoices to support event planning and billing.
• Coordinate event bookings, timelines, guest numbers, menus, AV needs, décor, entertainment, and logistics to ensure seamless execution.
• Conduct venue site visits and advise clients on event planning and setup requirements to optimize event success.
• Collaborate with kitchen, service, bar, marketing, operations, and management teams to ensure event readiness and quality delivery.
• Liaise with external vendors, DJs, entertainers, photographers, suppliers, and event partners to coordinate services and schedules.
• Communicate all event details clearly to relevant departments prior to event execution to align team efforts.
• Support event setup, execution, guest management, and post-event follow-up activities to maintain high service standards.
• Monitor event budgets, track costs, and manage additional charges to maintain event profitability.
• Respond professionally to last-minute changes, client requests, and operational challenges during events to ensure client satisfaction.
• Maintain accurate records of upcoming events, client information, deposits, payments, and event requirements for efficient management.
• Assist sales and marketing teams in promoting event packages and venue offerings to drive business growth.
• Build and maintain strong relationships with recurring clients, corporate customers, and event partners to encourage repeat business.
• Collect client feedback and identify opportunities to enhance future events and service delivery.

Kenntnisse

Communication

Organisational skills

Budget management

Vendor coordination

Ausbildung

Diploma in Hospitality/Events/Business/Marketing

Tools

Microsoft Office

Google Workspace

Jobbeschreibung

Panevino Pte Ltd in Singapore is seeking a proactive Event Planner / Events Executive to manage events from enquiry to execution. You will coordinate with clients, internal teams, vendors, and partners to deliver successful events within budget.

The role requires experience in hospitality or F&B settings, strong communication, and the ability to work evenings and weekends to meet event schedules. A diploma in related field is preferred.