Events & Hospitality Planner: From Enquiry to Execution

PANEVINO; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Panevino Pte Ltd in Singapore is seeking an proactive Events Executive to manage end-to-end events, coordinating with clients, internal teams, and external partners to ensure successful delivery within budget.

You will liaise with kitchen, service, and marketing teams, oversee timelines, guest counts, AV, decor, and logistics, and handle post-event follow-up and invoicing. This role requires flexibility to work evenings and weekends.

Qualifications

• Diploma or equivalent in Hospitality, Events, or related field.
• Experience in event planning or venue management.
• Proficiency in MS Office and Google Workspace.
• Willing to work evenings, weekends, and public holidays.
• Professional appearance and customer-focused mindset.

Responsibilities

• Manage event enquiries, client communications, quotations, and follow-ups to secure bookings
• Assess client requirements and recommend appropriate event packages, menus, layouts, and services to meet event objectives
• Prepare detailed event proposals, function sheets, event orders, quotations, and invoices to support event planning and billing
• Coordinate event bookings, timelines, guest numbers, menus, AV needs, décor, entertainment, and logistics to ensure seamless execution
• Conduct venue site visits and advise clients on event planning and setup requirements to optimize event success
• Collaborate with kitchen, service, bar, marketing, operations, and management teams to ensure event readiness and quality delivery
• Liaise with external vendors, DJs, entertainers, photographers, suppliers, and event partners to coordinate services and schedules
• Communicate all event details clearly to relevant departments prior to event execution to align team efforts
• Support event setup, execution, guest management, and post-event follow-up activities to maintain high service standards
• Monitor event budgets, track costs, and manage additional charges to maintain event profitability
• Respond professionally to last-minute changes, client requests, and operational challenges during events to ensure client satisfaction
• Maintain accurate records of upcoming events, client information, deposits, payments, and event requirements for efficient management
• Assist sales and marketing teams in promoting event packages and venue offerings to drive business growth
• Build and maintain strong relationships with recurring clients, corporate customers, and event partners to encourage repeat business
• Collect client feedback and identify opportunities to enhance future events and service delivery

Skills

Event planning

Client management

Budget management

Vendor coordination

Education

Diploma or equivalent qualification in Hospitality, Events, Business, Marketing, or related field

Tools

Microsoft Office

Google Workspace

Job description

Panevino Pte Ltd in Singapore is seeking an proactive Events Executive to manage end-to-end events, coordinating with clients, internal teams, and external partners to ensure successful delivery within budget.

You will liaise with kitchen, service, and marketing teams, oversee timelines, guest counts, AV, decor, and logistics, and handle post-event follow-up and invoicing. This role requires flexibility to work evenings and weekends.