Event/sales Executive

PANEVINO PTE. LTD.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Experience in event planning and hospitality is essential. The role requires flexibility for evenings, weekends, and holidays and offers opportunities to drive client satisfaction and repeat business.

Qualifications

• Diploma or equivalent qualification in Hospitality, Events, Business, Marketing, or related field.
• Previous experience in event planning, hospitality, F&B, venue management, or customer service.
• Proficiency in Microsoft Office and Google Workspace to support event documentation and communication.
• Willingness to work evenings, weekends, and public holidays as required to meet event schedules.
• Positive attitude, professional appearance, and customer-focused mindset to enhance client interactions.

Responsibilities

• Manage event enquiries, client communications, quotations, and follow-ups to secure bookings.
• Assess client requirements and recommend appropriate event packages, menus, layouts, and services to meet event objectives.
• Prepare detailed event proposals, function sheets, event orders, quotations, and invoices to support event planning and billing.
• Coordinate event bookings, timelines, guest numbers, menus, AV needs, décor, entertainment, and logistics to ensure seamless execution.
• Conduct venue site visits and advise clients on event planning and setup requirements to optimize event success.
• Collaborate with kitchen, service, bar, marketing, operations, and management teams to ensure event readiness and quality delivery.
• Liaise with external vendors, DJs, entertainers, photographers, suppliers, and event partners to coordinate services and schedules.
• Communicate all event details clearly to relevant departments prior to event execution to align team efforts.

Skills

Event planning experience

Customer-focused mindset

Education

Diploma or equivalent qualification in Hospitality, Events, Business, Marketing, or related field

Tools

Microsoft Office

Google Workspace

Job description

Company Overview

Panevino Pte Ltd operates a growing group of independent F&B concepts in Singapore's East: Monks Brew Club, Cugini Trattoria Pizzeria, The Garden Slug, and Foca Kumpir.

Job Summary

We are looking for a proactive, organised, and customer-focused Event Planner / Events Executive to manage events from initial enquiry through to execution. The role involves coordinating with clients, internal teams, vendors, and event partners to ensure every event is planned and delivered smoothly, professionally, and within budget.

Responsibilities

• Manage event enquiries, client communications, quotations, and follow-ups to secure bookings
• Assess client requirements and recommend appropriate event packages, menus, layouts, and services to meet event objectives
• Prepare detailed event proposals, function sheets, event orders, quotations, and invoices to support event planning and billing
• Coordinate event bookings, timelines, guest numbers, menus, AV needs, décor, entertainment, and logistics to ensure seamless execution
• Conduct venue site visits and advise clients on event planning and setup requirements to optimize event success
• Collaborate with kitchen, service, bar, marketing, operations, and management teams to ensure event readiness and quality delivery
• Liaise with external vendors, DJs, entertainers, photographers, suppliers, and event partners to coordinate services and schedules
• Communicate all event details clearly to relevant departments prior to event execution to align team efforts
• Support event setup, execution, guest management, and post-event follow-up activities to maintain high service standards
• Monitor event budgets, track costs, and manage additional charges to maintain event profitability
• Respond professionally to last-minute changes, client requests, and operational challenges during events to ensure client satisfaction
• Maintain accurate records of upcoming events, client information, deposits, payments, and event requirements for efficient management
• Assist sales and marketing teams in promoting event packages and venue offerings to drive business growth
• Build and maintain strong relationships with recurring clients, corporate customers, and event partners to encourage repeat business
• Collect client feedback and identify opportunities to enhance future events and service delivery

Preferred competencies and qualifications

• Diploma or equivalent qualification in Hospitality, Events, Business, Marketing, or related field
• Previous experience in event planning, hospitality, F&B, venue management, or customer service
• Proficiency in Microsoft Office and Google Workspace to support event documentation and communication
• Willingness to work evenings, weekends, and public holidays as required to meet event schedules
• Positive attitude, professional appearance, and customer-focused mindset to enhance client interactions