Stock & Inventory Coordinator

AAFEQ ENTERPRISES PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

AAFEQ ENTERPRISES PTE. LTD. is seeking an organized store keeper to manage stock, staff coordination, and plan promotional campaigns for the store, ensuring accurate inventory and orderly storage.

The role requires experience in retail management, strong communication, and proficiency with Microsoft Office. The position involves working within the opening hours, including evenings and weekends, to support hotel operations in Singapore.

Qualifications

• Bachelor’s degree in retail management, marketing, or related fields.
• Well experienced in retail management or sales.
• Knowledge of retail operations, merchandising, and budgeting.
• Proven ability to develop and implement retail promotion strategies.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities

• Receive and forward all types of goods and deliveries in and out of the hotel to the correct point of storage area.
• Follow all standards for issuing and receiving stock within the store's area of operation.
• Monitor and take inventory on regular basis to compile orders based on par levels or needs.
• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Monitor Periodic Automatic Replacement levels for all food items to ensure proper levels.
• Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
• Responsible for storage of both food & beverage and operational stock.
• Responsible for the day-to-day check on the storage facilities of upkeep and hygiene.
• Refuse acceptance of damaged, unacceptable, or incorrect items.
• Ensure cleanliness of all areas, keeping storage areas clean & tidy and in strict compliance with hygiene regulations.
• Ensure all store requisitions are signed by concerned Department Heads (HOD’s).
• Ensure the quantity requested and the quantity issued always matches.
• Ensure store requisition form is signed by the person collecting the goods and enter into the Inventory/Materials Management System.
• Post all invoices using the MMS - Material Management System.
• Speak with others using clear and professional language.
• Follow up on documentation of after-hours issues ensuring it is in accordance with established internal controls and procedures.
• Adhere to all Health and Safety procedures particularly relating to food and beverage items.
• Conduct inventory audits to determine inventory levels and needs.
• Assist the Accounts Payable Clerk / payable assistant in finding out any cost discrepancies.
• Complete requisition forms for inventory and supplies.
• Extend all requisitions on a daily basis and update the inventory management software/system.
• Work closely with Purchasing to order and receive items and equipment.
• Troubleshoot any vendor delivery issues and oversee/follow up on the return process.
• Verify and track received inventory and complete inventory reports and logs.
• Perform any other duties as assigned by the management or supervisors.

Skills

Retail management

Inventory control

Communication skills

Microsoft Office

Organizational skills

Customer service

Education

Bachelor’s degree in retail management, marketing, or related fields

Tools

Inventory management system

Job description

AAFEQ ENTERPRISES PTE. LTD. is seeking an organized store keeper to manage stock, staff coordination, and plan promotional campaigns for the store, ensuring accurate inventory and orderly storage.

The role requires experience in retail management, strong communication, and proficiency with Microsoft Office. The position involves working within the opening hours, including evenings and weekends, to support hotel operations in Singapore.