Site Project Admin & Documentation Specialist

CHUAN LIM CONSTRUCTION PTE LTD; Singapore; Sur place; SGD 36 000 - 54 000; Plein temps

Résumé du poste

CHUAN LIM CONSTRUCTION PTE LTD is seeking a proactive Project Admin Assistant to support the Project Manager and project team on-site. You will manage daily administrative tasks, coordinate communications, and maintain project records to ensure smooth operations.

The role involves document control, reporting, and assisting with site onboarding and procurement support, contributing to audit readiness and compliant project management.

Qualifications

• Administrative capabilities for project management and documentation, with attention to detail.
• Strong organization and time-management skills to support the Project Manager.
• Knowledge of document control practices and compliance considerations.
• Experience coordinating site communications and meetings is advantageous.

Responsabilités

• Provide administrative support to the Project Manager and site management team to ensure efficient project operations.
• Manage daily correspondence, organize filing systems, and maintain document organization for easy retrieval.
• Prepare meeting agendas, record minutes, and track follow-up action items to support project progress.
• Schedule meetings, appointments, and site visits to coordinate team activities and stakeholder engagement.
• Handle incoming and outgoing project-related communications to maintain clear information flow.
• Maintain and update project documentation including drawings, reports, contracts, and correspondence to ensure accuracy.
• Implement proper filing and version control to prevent document discrepancies.
• Distribute updated documents promptly to relevant stakeholders to support informed decision-making.
• Track submissions, approvals, and project records to monitor project compliance and progress.
• Maintain attendance records and manpower reports to support workforce tracking and reporting.
• Assist in onboarding site personnel and maintain personnel records to ensure accurate staffing information.
• Support procurement and material request documentation to facilitate timely resource availability.
• Maintain site office supplies and administrative resources to ensure smooth site operations.
• Ensure project records are accurate, complete, and up to date to support audit readiness.
• Provide required documentation during audits and inspections to demonstrate compliance.

Description du poste

CHUAN LIM CONSTRUCTION PTE LTD is seeking a proactive Project Admin Assistant to support the Project Manager and project team on-site. You will manage daily administrative tasks, coordinate communications, and maintain project records to ensure smooth operations.

The role involves document control, reporting, and assisting with site onboarding and procurement support, contributing to audit readiness and compliant project management.