Construction Project Admin & Coordination Specialist

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Benefits offered by this job

Transportation shuttle

Lunch bus

Annual leave 14 days

Corporate Telecommunication Scheme

Medical teleconsultation services

Dental care and health screenings

PMBS Medisave contributions

Job summary

Ley Choon Constructions and Engineering Pte Ltd is seeking an Administrative Assistant to support project and site operations in Singapore. You will coordinate with site teams, monitor attendance, maintain project records, assist with documentation and claims, and ensure timely submission of reports and information.

The ideal candidate is organized, proactive, able to manage multiple admin tasks in a fast-paced construction environment, with strong MS Office skills and a willingness to learn

Qualifications

• Diploma, ITE or equivalent qualification in Business Admin, Engineering, Construction Mgmt or related field.
• 1-2 years in administrative, project coordination or project support roles; construction/engineering experience advantageous.
• Basic understanding of project documentation, reporting and claims support processes.
• Good organizational and time-management skills with strong attention to detail.
• Good communication and coordination skills; proficient with MS Office.

Responsibilities

• Monitor and update daily attendance, site arrival times and work commencement times for site teams.
• Ensure site teams provide regular and timely updates on work progress.
• Monitor Operation Supervisors to ensure daily reports and required updates are submitted accurately and on time.
• Update daily work locations and work commencement details in the LTA Prompt System for the respective site teams.
• Follow up with site teams to ensure Daily Work Done Reports (DWDR) are submitted promptly.
• Accurately update and maintain DWDR records in the Taskhub System.
• Assist Project Engineers in preparing and organizing supporting documents for claims, including site records, correspondence, progress reports and manpower records.
• Submit cable detection requests and follow up with relevant parties on the status and approval process.
• Maintain systematic hardcopy and electronic filing of project correspondence, approvals, drawings, reports and other project records.
• Maintain accurate records of site activities, submissions, approvals and related project documentation.
• Follow up with site teams and supervisors on outstanding submissions and pending actions.
• Provide general administrative and coordination support for daily project and site operations.
• Perform any other administrative duties as assigned by the Project Engineer or Project Manager.

Skills

Organizational skills

Time management

Communication

Coordination

Education

Diploma / ITE or equivalent

Tools

Excel

Job description

Ley Choon Constructions and Engineering Pte Ltd is seeking an Administrative Assistant to support project and site operations in Singapore. You will coordinate with site teams, monitor attendance, maintain project records, assist with documentation and claims, and ensure timely submission of reports and information.

The ideal candidate is organized, proactive, able to manage multiple admin tasks in a fast-paced construction environment, with strong MS Office skills and a willingness to learn