Site Administrative Coordinator — Construction Ops

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD. is seeking a diligent project site administrator to manage daily admin and logistics, and to maintain records for staff, workers and subcontractors.

You will coordinate attendance, mobilization/demobilization, and site transportation while handling petty cash and office services. Strong MS Office and ERP experience are preferred, with a willingness to work on a fast-paced construction site.

Qualifications

• Min Diploma in Business Administrative or related.
• Minimum 3 years of relevant experience.
• Proven administrative background with strong organizational and multi-tasking skills.
• Familiarity with basic accounting / procurement procedures (e.g., handling PR/PO, processing invoices, and managing petty cash).
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with ERP or HR management systems (e.g., Whyze) is a plus.
• Excellent interpersonal and communication skills to coordinate between Site Management, HQ departments (HR/Finance), and workers.
• Prior experience in administrative, customer service, or site coordination roles is an advantage, but not essential.
• Willingness to work in a fast-paced construction site environment.
• Quick learner with good initiative, teamwork spirit, and a detail-oriented mindset.

Responsibilities

• Manage the day-to-day administrative and logistical operations of the project site.
• Maintain updated records of project staff, workers and subcontractor personnel.
• Coordinate worker attendance, leave, site access cards, mobilization and demobilization records.
• Coordinate project transportation, company vehicles, drivers and staff/worker transport arrangements.
• Manage office supplies, drinking water, pantry supplies, cleaning services and site facilities.
• Prepare and maintain petty cash, reimbursement and administrative expense records.
• Raise and follow up PR/PRF for approved administrative and general site requirements.
• Coordinate utilities and recurring services including electricity, water, internet, telephone and office services.
• Assist with visitor arrangements, meetings, project events and management visits.
• Liaise with Head Office HR, Finance, Procurement and Administration departments on project administrative matters.
• Maintain proper administrative records, registers and monthly cost/usage summaries.
• Support the Project Manager and project management team in daily administrative coordination.
• Coordinate with Safety, Construction, Commercial and Document Control teams while maintaining boundaries.
• Perform other reasonable project administrative duties assigned by the Project Manager.

Skills

Organizational skills

Multi-tasking

MS Office

ERP/HRIS

Interpersonal communication

Teamwork

Attention to detail

Education

Diploma in Business Administration

Tools

ERP/HRMS (Whyze)

Job description

CHINA HARBOUR (SINGAPORE) ENGINEERING COMPANY PTE. LTD. is seeking a diligent project site administrator to manage daily admin and logistics, and to maintain records for staff, workers and subcontractors.

You will coordinate attendance, mobilization/demobilization, and site transportation while handling petty cash and office services. Strong MS Office and ERP experience are preferred, with a willingness to work on a fast-paced construction site.