SITE ADMINISTRATOR

Soilbuild Construction Group Limited; Singapore; Sur place; SGD 36 000 - 47 000; Plein temps

Résumé du poste

Soilbuild Construction Group Limited is seeking an organized Administrative Assistant to support the Reinforced Concrete Work (RCW) team in Singapore. The role involves coordinating procurement, maintaining project records, and assisting with manpower and subcontractor administration.

Based at HQ with regular travel to up to three project sites, you will visit sites weekly and support both office and construction-site environments, ensuring documents and PPE are properly tracked and submitted on

Qualifications

• Diploma or equivalent qualification preferred.
• 2-3 years of administrative experience.
• Proficient in Microsoft Office (Excel and Word).
• Strong organizational and coordination skills.
• Able to travel between project sites.

Responsabilités

• Provide general administrative support to the Reinforced Concrete Work Manager and project team.
• Coordinate the ordering of construction materials and monitor delivery status to ensure timely on-site arrival.
• Manage the procurement, inventory, and issuance of Personal Protective Equipment (PPE) to all RCW site staff and general workers.
• Maintain and update project, site and manpower records.
• Prepare basic reports, trackers, documents and correspondence.
• Assist with manpower and subcontractor administration.
• Coordinate and follow up on documents and administrative matters with project sites and HQ
• Conduct site visits to assign projects to follow-up on administrative matters and support the RC team.
• Consolidate information from project sites for reporting to the RC Work Manager.
• Assist with meetings, documentation and other project-related administrative tasks.
• Ensure records are accurate, properly maintained and submitted on time.
• Perform other duties as assigned by the Reinforced Concrete Work Manager.

Connaissances

Microsoft Excel

Microsoft Word

Organizational skills

Communication skills

Willingness to travel

Formation

Diploma or equivalent qualification

Description du poste

• Provide general administrative support to the Reinforced Concrete Work Manager and project team.
• Coordinate the ordering of construction materials and monitor delivery status to ensure timely on-site arrival
• Manage the procurement, inventory, and issuance of Personal Protective Equipment (PPE) to all RCW site staff and general workers.
• Maintain and update project, site and manpower records.
• Prepare basic reports, trackers, documents and correspondence.
• Assist with manpower and subcontractor administration.
• Coordinate and follow up on documents and administrative matters with project sites and HQ
• Conduct site visits to assign projects to follow-up on administrative matters and support the RC team.
• Consolidate information from project sites for reporting to the RC Work Manager.
• Assist with meetings, documentation and other project-related administrative tasks.
• Ensure records are accurate, properly maintained and submitted on time.
• Perform other duties as assigned by the Reinforced Concrete Work Manager.

Work Arrangement

• Based at HQ with regular travel to up to three (3) project sites in Singapore.
• Minimum one (1) weekly visit per assigned project site, plus additional visits when required.
• The role requires the incumbent to be comfortable working in both office and construction-site environments.

Requirements

• Diploma or equivalent qualification preferred.
• 2-3 years of administrative experience, preferably in the construction industry.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Good organizational and coordination skills.
• Able to manage multiple tasks and follow up independently.
• Good communication skills and able to work well with site and HQ teams.
• Comfortable travelling between project sites.
• Construction/site administration experience will be an advantage.