Site Admin (Construction)

HEXACON CONSTRUCTION PTE LTD; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

HEXACON CONSTRUCTION PTE LTD in Singapore is seeking a Site Administrator to support project management through efficient documentation and coordination. The role involves maintaining organized records and facilitating communication with the head office.

The ideal candidate should possess a diploma in related fields and have at least 2 years of relevant experience in the construction sector, along with strong organizational and interpersonal skills.

Qualifications

• Minimum 2 years of experience in site administration and document control, preferably within the construction industry.
• Strong organizational skills to manage multiple tasks and priorities efficiently.
• Excellent communication and interpersonal skills to collaborate across teams and stakeholders.

Responsibilities

• Administer project documents and manage purchase orders at the site office to support project execution.
• Provide administrative and clerical support to site personnel to facilitate smooth daily operations.
• Liaise effectively with head office to obtain and process necessary documentation for project continuity.
• Control and manage the flow of incoming and outgoing documents to maintain organized records.
• Maintain a comprehensive inventory of project documentation to enable easy retrieval and audit readiness.
• Review and update records regularly to ensure accuracy and currency of project information.
• Communicate proactively with relevant stakeholders to ensure timely submission of required documents.
• Coordinate with the project team to enforce compliance with documentation standards and procedures.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

Diploma in Business Administration, Construction Management, or related field

Job description

Company Overview / Employee Value Proposition

Hexacon Construction is a reputable main contractor based in Singapore. We are dedicated to providing reliable, timely, excellent and safe construction services to our clients.

Job Summary

Support project management by administering site documentation and purchase orders, ensuring accurate record-keeping and seamless coordination with site personnel and head office to drive compliance and operational efficiency.

Responsibilities

• Administer project documents and manage purchase orders at the site office to support project execution
• Provide administrative and clerical support to site personnel to facilitate smooth daily operations
• Liaise effectively with head office to obtain and process necessary documentation for project continuity
• Control and manage the flow of incoming and outgoing documents to maintain organized records
• Maintain a comprehensive inventory of project documentation to enable easy retrieval and audit readiness
• Review and update records regularly to ensure accuracy and currency of project information
• Communicate proactively with relevant stakeholders to ensure timely submission of required documents
• Coordinate with the project team to enforce compliance with documentation standards and procedures

Preferred competencies and qualifications

• Diploma in Business Administration, Construction Management, or a related field
• Minimum 2 years of experience in site administration and document control, preferably within the construction industry
• Strong organizational skills to manage multiple tasks and priorities efficiently
• Excellent communication and interpersonal skills to collaborate across teams and stakeholders