SITE ADMINISTRATOR

SOILBUILD E&C PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

SOILBUILD E&C PTE. LTD. in Singapore is seeking an organized Administrative Assistant to support the Reinforced Concrete Work Manager and project team on a range of on-site and office duties.

You will coordinate material orders, track deliveries, manage PPE stock, maintain project records, prepare reports, and assist with subcontractor administration while travelling between up to three project sites.

Qualifications

• Diploma or equivalent qualification preferred.
• 2–3 years of administrative experience, preferably in the construction industry.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Good organizational and coordination skills.
• Able to manage multiple tasks and follow up independently.
• Good communication skills and able to work well with site and HQ teams.
• Comfortable travelling between project sites.
• Construction/site administration experience will be an advantage.

Responsibilities

• Provide general administrative support to the Reinforced Concrete Work Manager and project team.
• Coordinate the ordering of construction materials and monitor delivery status to ensure timely on-site arrival
• Manage the procurement, inventory, and issuance of Personal Protective Equipment (PPE) to all RCW site staff and general workers.
• Maintain and update project, site and manpower records.
• Prepare basic reports, trackers, documents and correspondence.
• Assist with manpower and subcontractor administration.
• Coordinate and follow up on documents and administrative matters with project sites and HQ
• Conduct site visits to assign projects to follow-up on administrative matters and support the RC team.
• Consolidate information from project sites for reporting to the RC Work Manager.
• Assist with meetings, documentation and other project-related administrative tasks.
• Ensure records are accurate, properly maintained and submitted on time.
• Perform other duties as assigned by the Reinforced Concrete Work Manager.

Skills

Administration

MS Office

Communication

Coordination

Travel

Site administration

Education

Diploma or equivalent qualification

Tools

MS Office

Job description

• Provide general administrative support to the Reinforced Concrete Work Manager and project team.
• Coordinate the ordering of construction materials and monitor delivery status to ensure timely on-site arrival
• Manage the procurement, inventory, and issuance of Personal Protective Equipment (PPE) to all RCW site staff and general workers.
• Maintain and update project, site and manpower records.
• Prepare basic reports, trackers, documents and correspondence.
• Assist with manpower and subcontractor administration.
• Coordinate and follow up on documents and administrative matters with project sites and HQ
• Conduct site visits to assign projects to follow-up on administrative matters and support the RC team.
• Consolidate information from project sites for reporting to the RC Work Manager.
• Assist with meetings, documentation and other project-related administrative tasks.
• Ensure records are accurate, properly maintained and submitted on time.
• Perform other duties as assigned by the Reinforced Concrete Work Manager.

Work Arrangement

• Based at HQ with regular travel to up to three (3) project sites in Singapore.
• Minimum one (1) weekly visit per assigned project site, plus additional visits when required.
• The role requires the incumbent to be comfortable working in both office and construction-site environments.

Requirements

• Diploma or equivalent qualification preferred.
• 2-3 years of administrative experience, preferably in the construction industry.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Good organizational and coordination skills.
• Able to manage multiple tasks and follow up independently.
• Good communication skills and able to work well with site and HQ teams.
• Comfortable travelling between project sites.
• Construction/site administration experience will be an advantage.