SITE ADMINISTRATOR

PLANT ELECTRICAL INSTRUMENTATION PTE LTD; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

PLANT ELECTRICAL INSTRUMENTATION PTE LTD in Singapore is seeking a diligent site office administrator to support daily operations on Jurong Island. You will handle general admin tasks, logistics, timesheets, and client communications.

The role requires coordination with HR on welfare, arranging safety training, and ensuring compliance with in-house rules. The successful candidate will work closely with the site manager to keep administrative services flowing smoothly.

Qualifications

• Min. 2 years of general administrative experience.
• Experience with timesheet and workers matters.
• Willingness to learn and support site activities.
• Able to start on short notice; Jurong Island site.

Responsibilities

• Carry out general site office administrative duties.
• Arrange logistics and transportation.
• Manage timesheets and reports to HQ on submission of timesheet promptly.
• Liaise with HR on welfare and benefits.
• Work closely with Manager on site activity.
• Support site activity and handle workers' matters (uniform, safety gear, petty cash, etc.).
• Prepare monthly client invoices and ensure accuracy.
• Receive calls, couriers, emails, clients and visitors; be focal point for admin services.

Skills

Administration

Timesheet management

HR coordination

Client liaison

Job description

Job Descriptions:

• Carry out general site office administrative duties.
• Arrange logistics and transportation
• Manage the timesheet and reports to HQ on submission of timesheet promptly.
• Liaise with HR on all matters pertaining to employees welfare and benefits.
• Work closely with Manager on site activity.
• Willingness to learn and support site activity.
• Manage site office administration matters
• Assist manager to liaise with clients.
• Handle workers matters such as uniform, safety shoes, safety training, petty cash claim etc.
• Ensure workers compliance with in-house rules and regulation
• Check TMIS system for work on weekend, public holiday etc.
• Ensure proper time recording etc.
• Ensure workers attend to safety training and arrange passes.
• Preparation/submission of monthly invoice for client and ensure the correctness.
• Receiving telephone calls, Couriers, Email responses, Clients and guests.
• Remain as focal point for all administrative services related.

Requirements:

• Must be willing to work in Jurong Island and able to start within short notice.
• Min. 2 or more years of general administrative function.
• Related experience in handling timesheet and workers matters.
• Patience and diligence.
• Work location: Jurong Island