Site HR & Administration Coordinator

Xinsha Holding Pte. Ltd.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

Xinsha Holding Pte. Ltd. seeks a Site HR & Administration Coordinator to manage day-to-day HR and administrative operations at the worksite.

You will handle workforce administration, site office operations, employee welfare, and ensure compliance while coordinating with headquarter on HR, payroll, recruitment, and administrative matters. You will oversee onboarding, offboarding, records, attendance, and liaison with government agencies, vendors, and internal stakeholders.

Qualifications

• Diploma or equivalent qualification in Human Resource, Business Administration, or a related discipline.
• At least 2 years of HR and administrative experience, preferably in a worksite or construction environment.
• Familiar with MOM regulations and foreign worker administration.
• Proficient in Microsoft Office applications.
• Organised, detail-oriented, and able to work independently in a fast-paced environment.
• Good communication and interpersonal skills.

Responsibilities

• Manage HR administration including onboarding, offboarding, employee records, work pass renewals, medicals, training, accommodation, and transportation.
• Monitor attendance, leave, overtime, and manpower records, ensuring timely and accurate reporting.
• Coordinate with headquarter on HR, payroll, recruitment,and administrative matters to ensure smooth operations.
• Maintain HR and administrative documentation in compliancewith MOM regulations and company policies.
• Oversee daily site office administration, including filing, office supplies, and general administrative support.
• Liaise with government agencies, vendors, and internalstakeholders on HR and administrative matters.
• Coordinate company vehicles, accommodation arrangements, and employee welfare initiatives.
• Support recruitment, new employee onboarding, and other HRand administrative duties as assigned.

Skills

Organised

Detail-oriented

Independent worker

Communication skills

Interpersonal skills

Education

Diploma in Human Resource / Business Administration

Tools

Microsoft Office

Job description

Job Summary

The Site HR & Administration Coordinator manages the day-to-day HR and administrative operations at the worksite. The role ensures smooth workforce administration, site office operations, employee welfare, and compliance while coordinating closely with headquarter on HR, payroll, recruitment, and administrative matters.

Key Responsibilities

Manage HR administration including onboarding, offboarding, employee records, work pass renewals, medicals, training, accommodation, and transportation.

Monitor attendance, leave, overtime, and manpower records, ensuring timely and accurate reporting.

Coordinate with headquarter on HR, payroll, recruitment,and administrative matters to ensure smooth operations.

Maintain HR and administrative documentation in compliancewith MOM regulations and company policies.

Oversee daily site office administration, including filing, office supplies, and general administrative support.

Liaise with government agencies, vendors, and internalstakeholders on HR and administrative matters.

Coordinate company vehicles, accommodation arrangements, and employee welfare initiatives.

Support recruitment, new employee onboarding, and other HRand administrative duties as assigned.

Requirements

Diploma or equivalent qualification in Human Resource,Business Administration, or a related discipline.

At least 2 years of HR and administrative experience, preferably in a worksite or construction environment.

Familiar with MOM regulations and foreign worker administration.

Proficient in Microsoft Office applications.

Organised, detail-oriented, and able to work independentlyin a fast-paced environment.

Good communication and interpersonal skills