Site Admin

Recruit Now Singapore Pte Ltd; Singapore; On-site; SGD 34,000 - 41,000; Full time

Benefits offered by this job

Salary up to SGD 3,350 + Bonus

Allowance SGD 80

5-day work week

Job summary

Recruit Now Singapore Pte Ltd in Singapore is seeking an Administrative Assistant to support project teams from our Changi office. You will transcribe and distribute project documents, manage filing, and coordinate paperwork for subcontract bases, subcontracts, purchase orders and letters.

The role requires at least 1 year of relevant experience, a basic N/O/A Level qualification, and proficient Microsoft Office skills.

Qualifications

• N/O/A Level qualification or above.
• Minimum 1 year of relevant experience.
• Meticulous and able to work independently.
• Positive attitude and willingness to learn.
• Experience in M&E environment is preferred.

Responsibilities

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
• Transcribes and distributes project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, creates and maintains paper and electronic project files according to company guidelines.
• Maintain and track project information for project team as directed.
• Follow up with subcontractors regarding project paperwork such as claims, certificates, delivery orders, etc.
• Work with Project Director/Project Manager(s) as directed to achieve departmental objectives.
• Assist Executive Director/Project Managers to prepare project documentation e.g., cashflow, progress claims to client, project insurance, schedules etc.
• Order supplies for project team/office.
• Maintain personal, office and jobsite space and filing in a neat and organized manner.
• Set up project binders.
• Archive all project documentation according to company/client requirements.
• Participate in project and/or team meetings as needed.
• Assist in the implementation of new procedures as designated by company.
• Perform other duties as assigned.
• Necessary attributes: Ability to work independently and as part of a team; Respect for confidential information; good judgement; Flexible, detail-oriented; Ability to work in a fast-paced environment and prioritize effectively; Takes initiative within area of responsibility.

Skills

Microsoft Office

Education

N/O/A Level Qualification or above

Job description

• Up till $3,350 Basic + Bonus

• 5 days work week only

• HP Allowances Provided $80

RESPONSIBILITIES:

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.

• Transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, create and maintain paper and electronic project flies according to company’s guidelines.

• Maintain and track project information for project team as directed.

• Follow up with subcontractors regarding project paperwork eg. claim, certificate, delivery order etc as needed.

• Work with Project Director / project manager(s) a directed to achieve departmental objectives.

• Assist Executive Director / project managers to prepare project documentation eg cashflow, progress claim to client, project insurance, schedules etc

• Order supplies for project team/office.

• Maintain personal, office and jobsite space and filing in a neat and organized manner.

• Set up project binders.

• Archive all project documentation according to company and/or client requirement.

• Participate in project and/or team meetings as needed.

• Assist in the implementation of new procedures as designated by company.

• Perform other duties as assigned. Necessary attributes

• Ability to work independently and as part of a team

• Respect for confidential information; good judgement.

• Flexible, detail-oriented

• Ability to work in a fast-paced environment and prioritize effectively.

• Takes initiative within area of responsibility

REQUIREMENTS:

• N/O/A Level Qualification or above

• Minimum 1 years of relevant experience

• Meticulous and able to work independently

• Positive attitude and willingness to learn

• Versed in Microsoft office.

• Experience in M&E environment is preferred.

OTHER INFORMATION:

• Location: Changi

• Working Days/Hours: 5 days

We regret only short listed candidate will be notified. All applications will be treated with the strictest confidence.