Singapore Office Concierge & Operations Lead

SIG; Singapore; Sur place; SGD 42 000 - 62 000; Plein temps

Avantages offerts par ce poste

Collaborative environment

Visible role

Global exposure

Skills development

Office events

Résumé du poste

Susquehanna is seeking a proactive Office Coordinator to support the day-to-day employee and guest experience in our Singapore office. You will bring together reception, office services, hospitality and administrative support to create a welcoming, well-organised environment that makes employees’ working lives easier.

This hands-on role requires ownership, strong organisation, and the ability to coordinate with regional teams across APAC to keep the office running smoothly.

Qualifications

• 3–5 years of experience in office coordination, reception, employee experience, hospitality or administrative support.
• Welcoming, service-focused approach and aim to create a positive experience for employees and guests.
• Strong organisation and attention to detail; ability to balance competing requests.
• Discretion with confidential information and awareness of data protection and office security.

Responsabilités

• Be the welcoming first point of contact for employees, visitors and contractors.
• Manage reception, calls and general inquiries; connect people with the right colleagues.
• Coordinate visitor arrivals and building access; ensure security procedures.
• Support recruiting with candidate arrivals and interview room readiness; provide a professional experience.
• Prepare meeting rooms; coordinate refreshments and technology readiness with IT.
• Support workspace arrangements, access cards, and new starter setup; introduce office amenities.
• Coordinate day-to-day office services, pantry and vendor management.
• Maintain office records, seating plans and onboarding checklists.
• Assist with travel, accommodation and expenses in line with APAC policy.

Connaissances

Reception & hospitality

Organisational skills

Communication

Description du poste

Susquehanna is seeking a proactive Office Coordinator to support the day-to-day employee and guest experience in our Singapore office. You will bring together reception, office services, hospitality and administrative support to create a welcoming, well-organised environment that makes employees’ working lives easier.

This hands-on role requires ownership, strong organisation, and the ability to coordinate with regional teams across APAC to keep the office running smoothly.