Singapore HVAC Admin & Scheduling Coordinator

HEY ROCKET PTE. LTD.; Singapore; On-site; SGD 22,000 - 28,000; Full time

Job summary

Hey Rocket Pte. Ltd. is seeking a responsible Admin Assistant to support daily office operations for an air-conditioning services business. You will prepare purchase orders, liaise with customers and suppliers, and schedule servicing and installations.

You will follow up with customers, manage PO/DO processes, coordinate with service teams, and provide general admin support. English proficiency and prior admin experience are valued, with Singapore residency preferred.

Qualifications

• Good command of spoken and written English.
• Prior administrative experience preferred.
• Experience handling purchase orders (PO) and delivery orders (DO) is an advantage.
• Good coordination, communication and organisational skills.
• Responsible, detail-oriented and able to follow up on tasks independently.
• Candidates who are able to stay in Singapore are preferred.

Responsibilities

• Prepare and process purchase orders (PO) and delivery orders (DO).
• Liaise with customers and suppliers regarding orders, enquiries and service arrangements.
• Coordinate schedules for air-conditioning servicing and installation.
• Follow up with existing customers to arrange regular air-conditioning servicing.
• Coordinate appointments and schedules with customers and service teams.
• Provide administrative support to ensure smooth daily operations.
• Handle customer enquiries and maintain good customer relationships.

Skills

PO/DO handling

Coordination

Communication

Organisational skills

English proficiency

Attention to detail

Job description

Hey Rocket Pte. Ltd. is seeking a responsible Admin Assistant to support daily office operations for an air-conditioning services business. You will prepare purchase orders, liaise with customers and suppliers, and schedule servicing and installations.

You will follow up with customers, manage PO/DO processes, coordinate with service teams, and provide general admin support. English proficiency and prior admin experience are valued, with Singapore residency preferred.