Singapore Executive Office & Travel Coordinator

SMBC Aviation Capital; Singapore; On-site; SGD 48,000 - 68,000; Full time

Job summary

SMBC Aviation Capital is hiring for a Singapore-based Business Support role focused on handling a wide range of administrative matters for the leadership team. You will manage diaries, travel arrangements, visa applications, and meeting logistics while coordinating with vendors and IT to ensure smooth operations in a fast-paced environment.

You will collaborate across the globe, support events and general admin tasks, and help maintain an efficient, secure and welcoming Singapore office as part

Qualifications

• 3+ years’ experience in general office administration in a fast-paced corporate environment.
• Ability to coordinate travel, events and conferences.
• Good ability to manage multiple demands and work with a high level of organisation.
• Strong communication skills and the ability to work with colleagues locally and across global jurisdictions.

Responsibilities

• Collaborate with teams to understand the requirements of the events and organise accordingly.
• Arrangement of events and entertainment as required by the Manager/Team.
• Provide support to any events, conferences or other meetings or entertainment.
• On-going support for diaries and travel bookings and itinerary management for Singapore Leadership Team.
• Administration of expenses claims and management of travel visa applications.
• Meeting arrangements - agendas, supporting documentation, scheduling and conferencing.
• Ensuring video/audio conference setup and liaising with IT for issues.
• Maintaining records of meetings, travel, etc.

Skills

Office administration

Travel coordination

Event coordination

Communication skills

Multi-tasking

Job description

SMBC Aviation Capital is hiring for a Singapore-based Business Support role focused on handling a wide range of administrative matters for the leadership team. You will manage diaries, travel arrangements, visa applications, and meeting logistics while coordinating with vendors and IT to ensure smooth operations in a fast-paced environment.

You will collaborate across the globe, support events and general admin tasks, and help maintain an efficient, secure and welcoming Singapore office as part