Shipping Specialist

Givaudan; Singapore; On-site; SGD 38,000 - 60,000; Full time

Job summary

Givaudan is seeking a Shipping Specialist in Singapore to coordinate domestic and international shipments, ensuring compliance and on-time delivery.

You will prepare shipping documents, LC paperwork, and collaborate with Customer Service, Planning, Warehouse, and Production to meet customer requirements and regulatory standards. Join a global team driving excellence in logistics and trade compliance.

Qualifications

• Diploma in Logistics or related field.
• 2–5 years shipping/export logistics experience.
• Experience with LC documentation and shipping paperwork.
• Familiarity with Incoterms and export/import regulations.
• Experience with SAP and MS Office.

Responsibilities

• Coordinate and process domestic and international shipments per customer requirements.
• Prepare shipping documents including invoices, packing lists, bills of lading, certificates of origin, and other export documents.
• Prepare and verify LC documents ensuring compliance with banking terms and conditions.
• Collaborate with Customer Service, Planning, Warehouse, Production and other internal stakeholders to ensure shipping requirements are understood.
• Review shipping instructions for contractual and customer-specific compliance.
• Coordinate with freight forwarders, carriers, customs brokers and logistics partners to arrange shipments and resolve issues.
• Monitor shipment schedules, track deliveries and communicate status to stakeholders.
• Ensure export/shipping documents comply with trade regulations and company policies.
• Oversee preparation of export shipping documents in SAP.
• Support customs clearance by providing documentation to authorities.
• Resolve shipping discrepancies and inquiries promptly.
• Participate in continuous improvement initiatives for shipping efficiency.
• Develop and implement export transportation procedures.

Skills

Communication skills

Problem solving

Attention to detail

Team collaboration

Education

Diploma in Logistics

Tools

SAP

MS Office

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with.

In Singapore, you’ll be at the centre of every innovation, creation and solution available to the entire Asia-pacific region. Working with our research, creation and production units, as well as our renowned perfumery school, you’ll make us a greater force for good. Every day, your passion, your creativity, and your expertise will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As Shipping Specialist, you will coordinate and monitor shipments of export orders to ensure that materials/products are transported in compliance with transportation and import/export regulations/requirements and delivered on time to customers.

Reporting to: Assistant Logistics Manager

Working location: 1 Pioneer Turn

Main Responsibilities

• Coordinate and process domestic and international shipments in accordance with customer requirements and company procedures.
• Prepare and review shipping documentation, including commercial invoices, packing lists, bills of lading, certificates of origin, and other export documents.
• Prepare and verify shipping documents required under Letters of Credit (LC), ensuring compliance with banking terms and conditions to facilitate timely payment.
• Work closely with Customer Service, Planning, Warehouse, Production and other internal stakeholders to ensure customer shipping requirements are clearly understood and fulfilled.
• Review shipping instructions to ensure compliance with contractual and customer-specific requirements.
• Coordinate with freight forwarders, shipping lines, carriers, customs brokers, and logistics partners to arrange shipments and resolve transportation issues.
• Monitor shipment schedules, track deliveries, and proactively communicate shipment status or delays to relevant stakeholders.
• Ensure all export and shipping documentation complies with applicable trade regulations, customs requirements, and company policies.
• Oversee the preparation of export shipping documents in SAP (in accordance with regulatory requirements)
• Support customs clearance activities by providing accurate documentation and responding to requests from logistics providers or customs authorities.
• Resolve shipping discrepancies, documentation issues, and customer inquiries in a timely manner.
• Participate in continuous improvement initiatives to enhance shipping efficiency, documentation accuracy, and customer satisfaction.
• Assist in the development and implementation of written export transportation procedures and filing maintenance
• Conduct systematic controls to ensure adherence to local and international transport and customs regulations as well as Company policies and procedures
• Perform other logistics and shipping-related duties as assigned.

Main Qualifications

• Diploma in Logistics or relevant field of studies
• Minimum 2–5 years of experience in shipping, export logistics, or international trade.
• Experience preparing shipping documentation and Letter of Credit (LC) documentation.
• Familiarity with Incoterms, international shipping practices, and export/import regulations.
• Experience using ERP systems such as SAP and Microsoft Office applications.

Competencies

• Good knowledge of the transportation supplier landscape
• Good knowledge of local and international material/product safety, security, norms, and regulations
• Strong understanding of supply chain processes and dependencies
• Strong knowledge of Incoterms, Dangerous Goods (DG), customs and trade laws, and local transportation compliance requirements
• Effective communication and problem solving skills

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.