Sales Support Administrator (1 yr contract)

Givaudan; Singapore; On-site; SGD 40,000 - 56,000; Full time

Job summary

Givaudan in Singapore is seeking a Sales Support Administrator on a 1 year contract. The role provides essential admin and coordination support to Account Managers and project teams, handling sample requests, dispatches, and document management.

The candidate will maintain pricing in IBIS, manage data cleansing tasks, and assist with portfolio updates and travel planning, requiring a Diploma and 3+ years in sales support or related services. Fluency in English is essential.

Qualifications

• Diploma qualification in any discipline.
• At least 3 years of experience in Sales Support, Business Development Support, Office Administration, Event Management, Hospitality, Customer Service, or related service environment.
• Proficient in Microsoft Office applications with strong organizational skills.

Responsibilities

• Provide administrative support for internal and external client interactions, including logistics arrangements and meeting room bookings.
• Coordinate oil sample and application sample requests and relabelling activities.
• Arrange local and international dispatch of market products and fragrance samples.
• Maintain pricing information in the IBIS system and support data management tasks.
• Support project pipelines, data cleansing in IBIS, and portfolio updates, including weekly travel updates.

Skills

MS Office

Coordination

Customer service

Organizational skills

Communication

Independent worker

Team player

Education

Diploma

Tools

IBIS system

Excel

Word

PowerPoint

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with.

In Singapore, you’ll be at the centre of every innovation, creation and solution available to the entire Asia-pacific region. Working with our research, creation and production units, as well as our renowned perfumery school, you’ll make us a greater force for good. Every day, your passion, your creativity, and your expertise will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Sales Support Administrator (1 year contract)

- Your future position?

Purpose

The Sales Support Administrator provides administrative and coordination support to both internal and external stakeholders, ensuring smooth day-to-day sales operations and excellent customer service. This role plays a key part in supporting Account Managers and project teams through effective coordination, documentation management, sample handling, and system maintenance.

Core Responsibilities

• Provide administrative support for internal and external client interactions, including logistics arrangements, meeting room bookings, and meal coordination.
• Support Account Managers and project teams with day-to-day administrative activities.
• Coordinate oil sample and application sample requests.
• Manage sample re-labelling activities.
• Arrange local and international dispatch of market products and fragrance samples.
• Coordinate documentation requests, including COA, SDS, TDS, and other relevant documents.
• Maintain pricing information in the IBIS system.
• Perform project pipeline maintenance and data cleansing in IBIS.
• Support portfolio updates and data management activities.
• Coordinate and maintain the team's weekly travel updates.

You?

Are you someone who wants to grow and shape your own world? Who needs a new challenge and bring excellent contribution to the company? Then come and join us - and impact your world.

Academic Background

• Minimum Diploma qualification in any discipline.

Professional Experience

• At least 3 years of experience in Sales Support, Business Development Support, Office Administration, Event Management, Hospitality, Customer Service, or a related service-oriented environment.

Technical Skills

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong administrative, coordination, and organizational skills.
• Customer-focused with a service-oriented mindset.
• Detail-oriented and highly organized, with the ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Ability to work independently and manage priorities effectively.
• Active team player with strong interpersonal skills.
• Fluent in spoken and written English.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.