Sales Support Administrator (12-Month Contract)

Givaudan; Singapore; On-site; SGD 37,000 - 48,000; Full time

Job summary

Givaudan in Singapore is hiring a Sales Support Administrator on a 12-month contract to provide essential administrative support to account managers, ensuring timely responses and smooth operations.

You will handle data entry in IBIS, SAP, ATLAS, Pegasus, etc., process sample requests, offers, quotations, regulatory docs, and support meetings and events. The role requires 1-2 years of admin experience, a high school diploma+, and strong English.

Qualifications

• High School diploma or above.
• 1-2 years of experience in administrative support.
• Strong attention to detail and accuracy in work produced.
• Proficient in English (reading and writing); local language skills essential.
• Experience with business systems such as IBIS, SAP, ATLAS or Pegasus preferred.

Responsibilities

• Process sales administrative tasks and data entry in business systems.
• Process sample requests, stability requests, offers and quotations, regulatory documentation, and related checks.
• Support meetings, workshops, client activities, and general office administration.

Skills

Attention to detail

Regulatory knowledge

Quick learner

Computer literacy

Relationship building

Interpersonal skills

English proficiency

Written and verbal communication

Time management

Education

High School diploma and above

Tools

IBIS

SAP

ATLAS

Pegasus

Job description

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with.

In Singapore, you’ll be at the centre of every innovation, creation and solution available to the entire Asia-pacific region. Working with our research, creation and production units, as well as our renowned perfumery school, you’ll make us a greater force for good. Every day, your passion, your creativity, and your expertise will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Sales Support Administrator (12months contract)

- Your future position?

Purpose

The Sales Support Administrator to provide fundamental administrative support to account managers in managing business opportunities and customer responses in a timely manner. Support administrative tasks to ensure smooth team operations per teams’ specific needs to support business growth, with some supervision.

Core Responsibilities

Sales Support:

• Ensure accurate and timely data entry in business systems (IBIS, SAP, ATLAS, Pegasus, etc.)
• Support account managers by processing and following up on sample requests, stability requests, offers and quotations, regulatory documentation, raw material checks, demand plans, and trial orders
• Assist in preparing basic documentation and paperwork to support the sales process

Team Administration

• Support reception duties and log-in processes
• Provide administrative support for internal and external meetings, workshops, conferences, client activities, and exhibitions
• Perform general office administration and other tasks as required to support the team (e.g., product collection coordination)

You?

Are you someone who wants to grow and shape your own world? Who needs a new challenge and bring excellent contribution to the company? Then come and join us - and impact your world.

Academic Background

• High School diploma and above

Professional Experience

• 1-2 years of experience in administrative support role

Technical Skills

• Strong attention to detail and accuracy in work produced
• Basic knowledge of regulatory, safety, and other relevant guidelines
• Quick learner with the ability to apply new knowledge effectively
• Proficient in computer use and navigating business systems
• Builds and maintains effective relationships with colleagues
• Good interpersonal and communication skills
• Proficient in English (reading and writing); local language skills essential
• Professional written and verbal communication
• Strong time management and prioritisation skills; able to multitask efficiently

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.