Shipping & Logistics Coordinator Assistant

Boilermaster Pte Ltd; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

Boilermaster Pte Ltd seeks a Shipping & Logistics Coordinator Assistant to streamline marine supply chain operations in Singapore. You will support the logistics team by coordinating freight movements, handling essential shipping documentation, and communicating with external partners to ensure on-time delivery of equipment and supplies.

The role requires 1–2 years in logistics administration or equivalent, plus familiarity with Incoterms, port operations, and local customs.

Qualifications

• 1–2 years in logistics administration, freight forwarding, or supply chain coordination.
• Familiarity with Incoterms, port operations, and local customs procedures.
• Proficient in MS Excel and ERP/transport management systems.
• Strong problem-solving, organization, and deadline-driven work style.

Responsibilities

• Coordinate daily freight movements with carriers and forwarders.
• Prepare and review shipping documents (Invoices, Packing Lists, Bills of Lading, permits).
• Track shipments and alert Marine Operations to delays.
• Maintain logs of schedules, ETAs, and freight invoices.
• Collaborate with operations, warehousing and finance to optimize delivery metrics.

Skills

Excel

ERP systems

Incoterms

Logistics coordination

Tools

ERP systems

Transport management systems

Job description

ROLE OVERVIEW

Boilermaster is an established regional service provider in the Marine and Energy sectors. We are seeking a highly organized, detail-oriented Shipping & Logistics Coordinator Assistant to streamline our marine supply chain and operations. You will support our logistics team by coordinating daily freight movements, managing essential shipping documentation, and facilitating proactive communication with external partners to ensure timely delivery of equipment and supplies.

KEY RESPONSIBILITIES

• Carrier & Forwarder Coordination:
  Communicate daily with freight forwarders, ocean/air carriers, and local trucking partners to secure competitive freight rates and confirm cargo bookings.

• Documentation Management:
  Accurately prepare, review, and process critical shipping and customs documentation including Commercial Invoices, Packing Lists, Bills of Lading, and permits.

• Tracking & Status Updates:
  Actively monitor transit status for inbound and outbound shipments, flagging potential bottlenecks or delivery delays to the Marine Operations team.

• Data Maintenance:
  Upkeep precise logs of logistics schedules, ETAs, and freight invoice reconciliations within our corporate tracking systems.

• Operational Support
  Collaborate closely with internal operations, warehousing, and finance departments to optimize end-to-end delivery metrics.

WHAT WE'RE LOOKING FOR

• Experience:
  1–2 years of practical experience in logistics administration, freight forwarding, or manufacturing supply chain coordination.

• Knowledge:
  Foundational familiarity with international shipping terms (Incoterms), port operations, and local customs compliance procedures.

• Technical Skills:
  High proficiency in MS Excel and general ease utilizing ERP or transport management systems.

• Core Competencies:
  Proven problem-solving capabilities, strong organizational skills, and the capacity to meet tight turnaround schedules under minimal supervision.