Shipping & Admin Executive

Private Advertiser; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

New Century Recycling in Singapore is seeking a Shipping & Admin Executive to ensure export shipments run smoothly from bookings to documentation. You will coordinate with freight forwarders, prepare Bills of Lading drafts, and maintain records to keep shipments on schedule.

You will work closely with the founder and gain hands‑on exposure to end‑to‑end export operations, with opportunities to grow as responsibilities expand within a lean team.

Qualifications

• At least 2 years of experience in export shipping documentation or freight forwarding.
• Meticulous and detail‑oriented with a strong commitment to accuracy.
• Well‑organised and able to work independently while managing multiple shipments and deadlines.
• Proficient in Microsoft Word and Excel; comfortable learning new software.
• Good written and spoken English.

Responsibilities

• Prepare export documents including invoices, packing lists, and weighing lists.
• Coordinate container bookings with freight forwarders and shipping lines, track ETD/ETA and VGM submissions.
• Verify draft Bills of Lading against contracts and invoices before release.
• Liaise with declaring agents on export permits and arrange Certificates of Origin when required.
• Coordinate pre‑shipment inspections, surveys and other certificates required by importing countries.
• Prepare shipping document sets for LC and TT payments and courier original documents.
• Maintain a shipment tracker covering status, documentation and payment progress.
• Maintain Basel Convention export documentation for battery shipments and importer consents where applicable.
• Maintain complete shipment records including permits, weights, container/seal numbers and loading photos.
• Verify shipment details across permits, BLs, packing lists and supporting documents.

Skills

Export shipping docs

Meticulous attention to detail

Organised

MS Word & Excel

English proficiency

Job description

About the role

You will play an important role in ensuring export shipments run smoothly, from container bookings and shipping documentation to export permits and payment documents. You will also maintain accurate shipment records and coordinate with relevant parties to keep shipments on schedule and documentation in order.

In our lean team, you will work closely with the founder and gain first‑hand exposure to the end‑to‑end export process, from our recycling yard in Singapore to customers overseas. Your contributions will directly impact daily operations, with opportunities to take on greater responsibilities as you grow with us.

Key responsibilities

• Prepare export documents, including commercial invoices, packing lists and weighing lists
• Coordinate container bookings with freight forwarders and shipping lines, tracking shipping cut‑offs, estimated time of departure (ETD), estimated time of arrival (ETA) and Verified Gross Mass (VGM) submissions
• Verify draft Bills of Lading (BLs) against contracts and invoices before release
• Liaise with declaring agents on export permits and arrange Certificates of Origin when required
• Coordinate pre‑shipment inspections, surveys and other certificates required by importing countries
• Prepare shipping document sets for Letter of Credit (LC) and Telegraphic Transfer (TT) payments, and courier original documents to buyers or banks when required
• Maintain a shipment tracker covering shipment status, documentation and payment progress
• Prepare and maintain Basel Convention export documentation for battery shipments, including movement documents and importer consents where applicable
• Maintain complete shipment records, including permits, weights, container and seal numbers, and loading photographs
• Verify that shipment details and weights are consistent across permits, Bills of Lading, packing lists and other supporting documents

About you

• At least 2 years of experience in export shipping documentation or freight forwarding, with knowledge of Bills of Lading and Incoterms
• Meticulous and detail‑oriented, with a strong commitment to accuracy
• Well‑organised and able to work independently while managing multiple shipments and deadlines
• Proficient in Microsoft Word and Excel, and comfortable learning new software
• Good written and spoken English

About us

New Century Recycling has been in Singapore's recycling industry for over 20 years. Guided by our motto, Innovating Value into Waste, we give scrap metals, batteries, and used electronics a second life by recovering valuable materials and supporting a more circular economy. As we expand our overseas trading network, we are looking for a meticulous and proactive Shipping & Admin Executive to grow with us.

Benefits

• Develop specialised knowledge of hazardous waste exports and the Basel Convention
• Gain hands‑on exposure to metal grades, international scrap trading and trade finance
• Receive company‑sponsored training to support your professional development
• Work directly with the founder and gain end‑to‑end exposure to international export operations
• Grow with a business expanding its overseas trading network, with opportunities to take on greater responsibilities