Shipping & Admin Executive

NEW CENTURY RECYCLING; Singapore; Hybrid; SGD 36,000 - 60,000; Full time

Job summary

New Century Recycling in Singapore seeks a meticulous Shipping & Admin Executive to manage export shipments, documentation, permits and payments from our yard to overseas customers. You will book containers, coordinate with freight forwarders, maintain shipment records and ensure timely, accurate documentation throughout the end-to-end export process.

Working with the founder, you will gain valuable exposure to international trade operations, with a hybrid work arrangement after a 3‑month

Qualifications

• At least 2 years of experience in export shipping documentation or freight forwarding.
• Meticulous and detail-oriented with a strong commitment to accuracy.
• Well-organised and able to work independently while managing multiple shipments and deadlines.
• Proficient in Microsoft Word and Excel, and comfortable learning new software.
• Good written and spoken English.

Responsibilities

• Export Shipping & Documentation: prepare export documents, packing lists, weighing lists; coordinate container bookings and track ETD/ETA/VGM; verify Bills of Lading.
• Shipment Compliance & Record-Keeping: maintain Basel Convention export docs; keep permits, weights, container/seal numbers and photos; verify consistency across documents.
• General Administration: support day-to-day administrative tasks and ad-hoc duties.

Skills

Detail-oriented

Independent worker

Strong organisation

Good English (written & spoken)

Willing to learn new software

Tools

Microsoft Word

Microsoft Excel

Job description

About New Century Recycling

New Century Recycling has been in Singapore’s recycling industry for over 20 years. Guided by our motto, Innovating Value into Waste, we give scrap metals, batteries, and used electronics a second life by recovering valuable materials and supporting a more circular economy.

As we expand our overseas trading network, we are looking for a meticulous and proactive Shipping & Admin Executive to grow with us.

About the Role

You will play an important role in ensuring our export shipments run smoothly, from container bookings and shipping documentation to export permits and payment documents. You will also maintain accurate shipment records and coordinate with relevant parties to keep shipments on schedule and documentation in order.

In our lean team, you will work closely with the founder and gain first-hand exposure to the end-to-end export process, from our recycling yard in Singapore to customers overseas. Your contributions will have a direct impact on daily operations, with opportunities to take on greater responsibilities as you grow with us.

We value people who take pride in getting the details right. We will provide the guidance, training and tools you need to succeed in the role.

Roles & Responsibilities

1. Export Shipping & Documentation

• Prepare export documents, including commercial invoices, packing lists and weighing lists.

• Coordinate container bookings with freight forwarders and shipping lines, tracking shipping cut-offs, estimated time of departure (ETD), estimated time of arrival (ETA) and Verified Gross Mass (VGM) submissions.

• Verify draft Bills of Lading (BLs) against contracts and invoices before release.

• Liaise with declaring agents on export permits and arrange Certificates of Origin when required.

• Coordinate pre-shipment inspections, surveys and other certificates required by importing countries.

• Prepare shipping document sets for Letter of Credit (LC) and Telegraphic Transfer (TT) payments, and courier original documents to buyers or banks when required.

• Maintain a shipment tracker covering shipment status, documentation and payment progress.

2. Shipment Compliance & Record-Keeping

• Prepare and maintain Basel Convention export documentation for battery shipments, including movement documents and importer consents where applicable.

• Maintain complete shipment records, including permits, weights, container and seal numbers, and loading photographs.

• Verify that shipment details and weights are consistent across permits, Bills of Lading, packing lists and other supporting documents.

3. General Administration

• Support day-to-day administrative tasks and perform other ad-hoc duties as assigned.

Requirements

• At least 2 years of experience in export shipping documentation or freight forwarding, with knowledge of Bills of Lading and Incoterms.

• Meticulous and detail-oriented, with a strong commitment to accuracy.

• Well-organised and able to work independently while managing multiple shipments and deadlines.

• Proficient in Microsoft Word and Excel, and comfortable learning new software.

• Good written and spoken English.

Good to Have

• Experience in the scrap metal, recycling or waste management industry.

• Knowledge of the Basel Convention or hazardous waste exports.

• Experience with TradeNet and/or Letter of Credit documentation.

What You’ll Gain

• Develop specialised knowledge of hazardous waste exports and the Basel Convention.

• Gain hands‑on exposure to metal grades, international scrap trading and trade finance.

• Receive company-sponsored training to support your professional development.

• Work directly with the founder and gain end-to-end exposure to international export operations.

• Grow with a business expanding its overseas trading network, with opportunities to take on greater responsibilities.

Working Details

• Location: Approximately a 5-minute walk from Tuas West MRT station
• Working Hours: Monday to Friday, 8:30 AM – 6:00 PM
• Work Arrangement: Hybrid work arrangement, with a combination of office-based and remote work after 3-month probation.