Global Export Shipping & Admin Specialist - End-to-End

Private Advertiser; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

New Century Recycling in Singapore is seeking a Shipping & Admin Executive to ensure export shipments run smoothly from bookings to documentation. You will coordinate with freight forwarders, prepare Bills of Lading drafts, and maintain records to keep shipments on schedule.

You will work closely with the founder and gain hands‑on exposure to end‑to‑end export operations, with opportunities to grow as responsibilities expand within a lean team.

Qualifications

• At least 2 years of experience in export shipping documentation or freight forwarding.
• Meticulous and detail‑oriented with a strong commitment to accuracy.
• Well‑organised and able to work independently while managing multiple shipments and deadlines.
• Proficient in Microsoft Word and Excel; comfortable learning new software.
• Good written and spoken English.

Responsibilities

• Prepare export documents including invoices, packing lists, and weighing lists.
• Coordinate container bookings with freight forwarders and shipping lines, track ETD/ETA and VGM submissions.
• Verify draft Bills of Lading against contracts and invoices before release.
• Liaise with declaring agents on export permits and arrange Certificates of Origin when required.
• Coordinate pre‑shipment inspections, surveys and other certificates required by importing countries.
• Prepare shipping document sets for LC and TT payments and courier original documents.
• Maintain a shipment tracker covering status, documentation and payment progress.
• Maintain Basel Convention export documentation for battery shipments and importer consents where applicable.
• Maintain complete shipment records including permits, weights, container/seal numbers and loading photos.
• Verify shipment details across permits, BLs, packing lists and supporting documents.

Skills

Export shipping docs

Meticulous attention to detail

Organised

MS Word & Excel

English proficiency

Job description

New Century Recycling in Singapore is seeking a Shipping & Admin Executive to ensure export shipments run smoothly from bookings to documentation. You will coordinate with freight forwarders, prepare Bills of Lading drafts, and maintain records to keep shipments on schedule.

You will work closely with the founder and gain hands‑on exposure to end‑to‑end export operations, with opportunities to grow as responsibilities expand within a lean team.