Shipping Admin Assistant/Executive

EMI ENGINEERING PTE LTD; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

EMI Engineering Pte Ltd is seeking a detail-oriented shipping documentation specialist to manage the preparation of shipping instructions, invoices, packing lists and electronic Certificates of Origin. You will handle Letters of Credit and ensure timely bank negotiations in line with LC requirements.

You will liaise with banks, suppliers and forwarders to resolve discrepancies, provide shipping status updates, and manage email correspondence with customers, principals and overseas agents.

Qualifications

• Experience handling shipping documents and invoices.
• Familiarity with Letters of Credit (LC) and bank negotiations.
• Strong attention to detail and highly organized workflow.

Responsibilities

• Prepare shipping documents: shipping instructions, invoices, packing lists, and Electronics Certificates of Origin.
• Handle Letters of Credit (LC) and ensure timely bank negotiations as per LC requirements.
• Liaise with banks, suppliers and forwarders to resolve documentation discrepancies.
• Provide timely updates on shipping status and issues.
• Attend to email correspondence with customers, principals and overseas agents.
• Work well in a fast-paced environment and be a cooperative team player.
• Proficiency in Microsoft Office; training provided for LC knowledge.

Skills

Shipping docs

LC handling

Documentation

Bank liaison

Microsoft Office

Attention to detail

Organized

Team player

Independent

Customer communication

Job description

Prepare shipping document s, including Shipping instruction, invoices, packing lists, and Electronics Certificates of Origin.

Handle Letters of Credit (LC), ensure all necessary documentation is adhered and timely submission of bank negotiation as per LC requirements.

Liaise with banks, suppliers and Forwarder to resolve any documentation discrepancies.

Provide timely updates on shipping status and any issues that may arise during the process.

Attend to email correspondence with customers, principal & overseas agents.

Ability to details and excellent organization skills.

Good team player with the ability to work independently.

Ability to work in a fast-paced environment.

Proficient in Microsoft Office applications.

Training will be provided if no knowledge in LC