LC & Shipping Documentation Specialist

Staffhub Group; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Staffhub Group in Singapore seeks a Shipping Documents Assistant to manage L/C clauses and related banking matters, ensuring timely feedback to the business department.

You will liaise with bankers, check documents against contracts and PO/ L/Cs, and ensure accuracy before finance verification. The role requires Mandarin-English communication with vendors and customers in a fast-paced manufacturing/trading setting.

Qualifications

• Minimum diploma holder with 2 years of shipping assistant experience in manufacturing or trading industry.
• Well versed in import and export L/C clauses and L/C negotiation.
• Knowledge in incoterms, shipping documents and marine insurance coverage.
• Team player, good coordination skills and able to multi-tasking.
• Good communication and interpersonal skills in English and Mandarin to communicate with Chinese speaking vendors and customers.

Responsibilities

• Check the L/C Clauses and provide feedback to business department on timely manner.
• Liaise with bankers relating to L/C matters, L/C discrepancy, payment of L/Cs and etc.
• Check shipping documents from vendors in accordance to purchase orders, sales contracts and L/Cs.
• Ensure documents are all correct and no mistakes before send to finance for verification and approval.
• Liaise with vendors or business department for any issues on the documents and to resolve the documents issues on timely manner.
• Keep track and monitor the original documents from vendors.
• Prepare full set of shipping documents strictly to L/Cs, sales contracts and as and when they are new requirements from customers.
• Prepare certificate of origin for Singapore Chamber for endorsements.
• Send documents and shipment advice to our customers within the time frame
• Arrange the despatch of original documents to our customers immediately upon receipt of original documents from vendors and keep track the arrival of original documents to customer hands.
• Ensure L/C documents are cleaned and presented to the banks with the L/C presentation period.
• Marine Insurance Agreement
• Discuss with insurance company with detail clause and cost annual.

Skills

Shipping docs

L/C clauses

Incoterms

Marine insurance

Bilingual EN/Mandarin

Multi-tasking

Communication skills

Education

Diploma

Job description

Staffhub Group in Singapore seeks a Shipping Documents Assistant to manage L/C clauses and related banking matters, ensuring timely feedback to the business department.

You will liaise with bankers, check documents against contracts and PO/ L/Cs, and ensure accuracy before finance verification. The role requires Mandarin-English communication with vendors and customers in a fast-paced manufacturing/trading setting.