Ship Logistics & Documentation Specialist

SEVEN SEAS MARITIME SERVICES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Seven Seas Maritime Services (Singapore) Pte. Ltd. is seeking a Logistics Secretary to ensure timely delivery of provisions and technical goods to vessels. You will bridge sales, warehouse, procurement and operations, managing documentation, ETAs, and port/launch logistics.

You will prepare DOs/POs, assist with customs and audits, and coordinate with drivers and suppliers to keep schedules on track. Fresh graduates are welcome, with strong English communication and MS Office skills.

Qualifications

• Minimum GCE O Levels required.
• Fresh graduates welcome to apply.
• Proficiency in MS Office is required.
• Must thrive in a fast-paced, high-pressure environment with changing timelines.
• Excellent English communication skills are essential.

Responsibilities

• Prepare, check, and file DOs, POs, invoices, and shipping permits.
• Assist with customs docs, stock-takes and cycle counts; prep safety/ISO audits.
• Ensure signed documents are received and processed for invoicing without delay.
• Coordinate with drivers, freight forwarders, suppliers and customers on delivery schedules.
• Track ship timelines and ETAs; adjust warehouse pickup schedules as needed.
• Support purchasing in urgent, last-minute deliveries to meet vessel sails.
• Serve as primary contact for ship owners, managers and boarding officers on status.
• Other duties as assigned by manager.

Skills

High stress tolerance

Attention to detail

Strong communication

Education

GCE O Levels

Tools

MS Office

Job description

Seven Seas Maritime Services (Singapore) Pte. Ltd. is seeking a Logistics Secretary to ensure timely delivery of provisions and technical goods to vessels. You will bridge sales, warehouse, procurement and operations, managing documentation, ETAs, and port/launch logistics.

You will prepare DOs/POs, assist with customs and audits, and coordinate with drivers and suppliers to keep schedules on track. Fresh graduates are welcome, with strong English communication and MS Office skills.