Service & Parts Admin - 1 Year Contract (Completion Bonus)

VANTAGE AUTOMOTIVE LIMITED; Singapore; On-site; SGD 33,000 - 47,000; Part time

Benefits offered by this job

12-month contract

Alternate Saturday

Job summary

Vantage Automotive Ltd in Singapore is seeking a Service & Parts Admin on a 12-month contract to support invoicing, documentation, and administrative processes for service and parts operations.

You will coordinate RO and PO processing, tender documentation, and reporting, working with stakeholders to ensure timely payments and accurate records.

Qualifications

• GCE 'O' Level or equivalent required.
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.
• Good organizational and communication skills.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work-in-progress (WIP), prepare periodic reports and aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government portals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.
• Provide general administrative support to the Service & Parts team.
• Perform ad hoc duties assigned by the supervisor.

Skills

Microsoft Office

Organizational skills

Attention to detail

Independent working

Multitasking

Communication skills

Education

GCE 'O' Level or equivalent

Tools

Microsoft Office

Job description

Build the Future of Automotive with Us

Founded in 1979, Vantage Automotive Ltd (VAL) is the exclusive retail partner of electric vehicle brands,BYDandDenza, as well as official distributor forFordin Singapore. Over the years, VAL has built a strong track record in developing franchises for mass‑market and premium passenger and commercial vehicles.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500,we’reconnected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

WhatYou’llBe Doing

As a Service & Parts Admin,you'llsupport smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensuretimelycompletion of maintenance programs and qualitylogisticssupport that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process andmonitorRepair Orders (ROs) and Purchase Orders (POs), ensuring accuracy,timelyclosure, and proper record keeping.

• Prepare andsubmittender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reports andaging reports.

• Coordinate withstakeholdersand support operational administration, including incentive payouts, freight charges, invoice submissions via governmentePortals, andoutstandingpayment tracking.

• Arrangetendermeetings,documentation, andprepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Performad hocduties assigned by the supervisor.

WhoWe’reLooking For

• 12 months contract (Completion Bonus)

• 5.25 Work Week (Alternate Saturday)

• MinimumGCE 'O' Level(or equivalent)

• Minimum2 years of administrative experience

• Proficient inMicrosoft Office

• Good organizational skills, attention to detail

• Able to work independently andmulti-tasking

• Good communicationand interpersonal skills

Why Join Us at Sime Motors?

• Be part of a trusted brand with a strong regional footprint

• Work withcutting-edgeautomotive technology and innovation

• Grow your career in a supportive,performance drivenculture