Service & Parts Admin - 1 Year Contract

Sime Darby Insurance Brokers (S) Pte Ltd; Singapore; On-site; SGD 28,000 - 39,000; Full time

Benefits offered by this job

Completion bonus

Alternate Saturday schedule

Job summary

Sime Motors, part of Sime Group, is seeking a Service & Parts Admin on a 12‑month contract. You will support service and parts operations with invoicing, documentation, and administrative tasks to ensure timely completion of maintenance programs and efficient logistics support for customers.

The role requires strong organization, attention to detail, and the ability to work independently while coordinating with multiple stakeholders. A 5.25-day workweek with alternate Saturdays is offered.

Qualifications

• Minimum GCE 'O' Level (or equivalent).
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.
• Good organizational skills, attention to detail.
• Able to work independently and multi-tasking.
• Good communication and interpersonal skills.

Responsibilities

• Invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy and timely closure.
• Prepare and submit tender documentation.
• Monitor work-in-progress (WIP) and aging reports; prepare periodic reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, and government ePortals submissions.
• Arrange tender meetings, documentation, and prepare meeting minutes.

Skills

Good communication

Interpersonal skills

Organizational skills

Attention to detail

Independent worker

Multitasking

Education

GCE 'O' Level or equivalent

Tools

Microsoft Office

Job description

Company

Vantage Automotive Limited

Build the Future of Automotive with Us

Founded in 1979, Vantage Automotive Ltd (VAL) is the exclusive retail partner of electric vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. Over the years, VAL has built a strong track record in developing franchises for mass-market and premium passenger and commercial vehicles.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

WhatYou’llBe Doing

As a Service & Parts Admin, you’ll support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.

• Prepare andsubmittender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reports andaging reports.

• Coordinate withstakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.

• Arrange tendermeetings,documentation, and prepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Perform ad hocduties assigned by the supervisor.

WhoWe’reLooking For

• 12 months contract (Completion Bonus)

• 5.25 Work Week (Alternate Saturday)

• Minimum GCE 'O' Level (or equivalent)

• Minimum 2 years of administrative experience

• Proficient in Microsoft Office

• Good organizational skills, attention to detail

• Able to work independently and multi-tasking

• Good communication and interpersonal skills

Why Join Us at Sime Motors?

• Be part of a trusted brand with a strong regional footprint

• Work with cutting-edge automotive technology and innovation

• Grow your career in a supportive, performance driven culture