Service & Parts Admin - 1 Year Contract

Sime Darby Motors; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Vantage Automotive Limited, the exclusive Ford distributor for Singapore and partner of BYD/Denza, is seeking a Service & Parts Admin on a 12-month contract. You will coordinate invoicing, documentation and admin processes to support service and parts operations in a fast-paced environment.

The ideal candidate has at least 2 years of administrative experience, is proficient in Microsoft Office, and demonstrates strong organizational and communication skills.

Qualifications

• Minimum GCE 'O' Level (or equivalent).
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.
• Good organizational skills, attention to detail.
• Able to work independently and multitask.

Responsibilities

• Process invoicing and documentation for Service & Parts operations.
• Prepare and monitor Repair Orders (ROs) and Purchase Orders (POs).
• Prepare tender documentation and submit on time.
• Monitor WIP and aging reports.
• Coordinate with stakeholders and support admin tasks including payouts and government portals.
• Arrange tender meetings and minutes.
• Provide general admin support to the Service & Parts team.
• Perform ad hoc duties as assigned.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Independent worker

Education

GCE O-Level

Tools

Microsoft Office

Job description

Company :Vantage Automotive LimitedBuild the Future of Automotive with UsFounded in 1979, Vantage Automotive Ltd (VAL) is the exclusive retail partner of electric vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. Over the years, VAL has built a strong track record in developing franchises for mass-market and premium passenger and commercial vehicles.As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.What You’ll Be DoingAs a Service & Parts Admin , you'll support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines .Manage invoicing and administrative documentation for Service & Parts operations.Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.Prepare and submit tender documentation, ensuring compliance with company requirements.Monitor work-in-progress (WIP), prepare periodic reports aging reports.Coordinate with stakeh olders and s upport operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals , and outstanding payment tracking.Arrange tender meetings, documentation, and prepare meeting minutes .P rovide general administrative support to the Service & Parts team.Perform ad hoc duties assigned by the supervisor.Who We’re Looking For12 months contract (Completion Bonus)5.25 Work Week (Alternate Saturday)Minimum GCE 'O' Level ( or equivalent )Minimum 2 years of administrative experienceProficient in Microsoft Offic eGood organizational skills , a ttention to detailAble to work independently and multi-taskingGood communication and interpersonal skillsWhy Join Us at Sime Motors?Be part of a trusted brand with a strong regional footprintWork with cutting-edge automotive technology and innovationGrow your career in a supportive, performance driven culture