Service & Parts Admin - 1 Year Contract

simedarby; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Vantage Automotive Limited is seeking an administrative professional for a 12‑month contract to support Service & Parts operations in Singapore. You will handle invoicing, documentation for ROs and POs, and assist with tender submissions and reporting.

You will coordinate with multiple stakeholders, prepare meeting minutes, and provide general admin support to the team. The role requires attention to detail and strong organisational skills.

Qualifications

• Minimum GCE O-Level (or equivalent).
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.
• Good organizational skills and attention to detail.
• Able to work independently and multitask.
• Good communication and interpersonal skills.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work-in-progress (WIP), prepare periodic reports and aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.
• Provide general administrative support to the Service & Parts team.
• Perform ad hoc duties assigned by the supervisor.

Skills

Organizational skills

Attention to detail

Communication skills

Independent work

Multitasking

Education

GCE O-Level or equivalent

Tools

Microsoft Office

Job description

Company :

Vantage Automotive Limited

Build the Future of Automotive with Us

Founded in 1979, Vantage Automotive Ltd (VAL) is the exclusive retail partner of electric vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. Over the years, VAL has built a strong track record in developing franchises for mass-market and premium passenger and commercial vehicles.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we're connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You'll Be Doing

• Manage invoicing and administrative documentation for Service & Parts operations.


• Process and monitor Repair Orders (ROs) and Purchase Orders (POs) , ensuring accuracy, timely closure, and proper record keeping.


• Prepare and submit tender documentation, ensuring compliance with company requirements.


• Monitor work-in-progress (WIP), prepare periodic reports and aging reports.


• Coordinate with stakeholders and support operational administration , including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.


• Arrange tender meetings, documentation, and prepare meeting minutes.


• Provide general administrative support to the Service & Parts team.


• Perform ad hoc duties assigned by the supervisor.

Who We're Looking For

• 12 months contract (Completion Bonus)


• 5.25 Work Week (Alternate Saturday)


• Minimum GCE 'O' Level (or equivalent)


• Minimum 2 years of administrative experience


• Proficient in Microsoft Office


• Good organizational skills, attention to detail


• Able to work independently and multi-tasking


• Good communication and interpersonal skills

Why Join Us at Sime Motors?

• Be part of a trusted brand with a strong regional footprint


• Work with cutting-edge automotive technology and innovation


• Grow your career in a supportive, performance driven culture