Service & Parts Admin - 1 Year Contract

Sime; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Vantage Automotive Limited, part of the Sime group, is seeking a Service & Parts Admin in Singapore to coordinate invoicing, documentation, and admin processes to support timely maintenance and logistics.

The role requires at least 2 years of administrative experience, proficiency in Microsoft Office, and strong organizational and communication skills. 12-month contract with a 5.25-day work week and alternate Saturday duties are included.

Qualifications

• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.
• Able to work independently and multitask.

Responsibilities

• Invoicing and administrative documentation for Service & Parts.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs).
• Prepare and submit tender documentation.
• Monitor WIP and aging reports.
• Coordinate with stakeholders and support operational administration including incentives, freight, and government ePortals submissions.

Skills

Organizational skills

Communication skills

Attention to detail

Multi-tasking

Education

GCE O-Level

Tools

Microsoft Office

Job description

Company :

Vantage Automotive Limited

Build the Future of Automotive with Us

Founded in 1979, Vantage Automotive Ltd (VAL) is the exclusive retail partner of electric vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. Over the years, VAL has built a strong track record in developing franchises for mass-market and premium passenger and commercial vehicles.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

As a Service & Parts Admin, you'll support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.

• Prepare and submit tender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reports and aging reports.

• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government ePortals, and outstanding payment tracking.

• Arrange tender meetings, documentation, and prepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Perform ad hoc duties assigned by the supervisor.

Who We’re Looking For

• 12 months contract (Completion Bonus)

• 5.25 Work Week (Alternate Saturday)

• Minimum GCE 'O' Level (or equivalent)

• Minimum 2 years of administrative experience

• Proficient in Microsoft Office

• Good organizational skills, attention to detail

• Able to work independently and multi-tasking

• Good communication and interpersonal skills

Why Join Us at Sime Motors?

• Be part of a trusted brand with a strong regional footprint

• Work with cutting-edge automotive technology and innovation

• Grow your career in a supportive, performance driven culture