Service Administrator (12 months) #JTL

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking an administrative professional to manage invoicing, documentation, and reporting for Service & Parts operations.

You will process ROs and POs, prepare tender submissions, monitor WIP, coordinate with stakeholders, and support audit-ready record keeping, with emphasis on timely closure and accuracy.

Qualifications

• Minimum GCE A Levels/ Diploma/ Degree in any discipline.
• Preferably with prior administrative experiences.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy and timely closure.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work-in-progress (WIP), prepare periodic reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government portals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.

Skills

Invoicing

Admin tasks

RO/PO processing

Record keeping

Stakeholder coord

Tender docs

WIP reports

Meeting minutes

Education

GCE A Levels / Diploma / Degree

Job description

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process andmonitorRepair Orders (ROs) and Purchase Orders (POs), ensuring accuracy,timelyclosure, and proper record keeping.

• Prepare andsubmittender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reportsaging reports.

• Coordinate withstakeholdersand support operational administration, including incentive payouts, freight charges, invoice submissions via governmentePortals, andoutstandingpayment tracking.

• Arrangetendermeetings,documentation, andprepare meeting minutes.

  Job Requirements

• Minimum GCE 'A' Levels/ Diploma/ Degree in any discipline. Preferably with prior administrative experiences.