1 Year Admin Assistant (Service & Parts) #NJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a Service & Parts Admin to support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

Responsibilities include invoicing, RO/PO processing, tender documentation, WIP monitoring, and coordination with stakeholders, with ad hoc duties as assigned by the

Qualifications

• Minimum GCE 'O' Level (or equivalent).
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy and timely closure.
• Prepare and submit tender documentation.
• Monitor work-in-progress (WIP), prepare aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government portals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.
• Provide general administrative support to the Service & Parts team.
• Perform ad hoc duties assigned by the supervisor.

Job description

Location: Ubi

Mon to Fri - 8.30am to 5.30pm

Alt Sat - 8.30am to 12.30pm

Up to $3000 + OT hours + 1 month completion bonus

As aService & Parts Admin,you'llsupport smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensuretimelycompletion of maintenance programs and qualitylogisticssupport that meets customer requirements and timelines.

• Manage invoicing and administrative documentation for Service & Parts operations.

• Process andmonitorRepair Orders (ROs) and Purchase Orders (POs), ensuring accuracy,timelyclosure, and proper record keeping.

• Prepare andsubmittender documentation, ensuring compliance with company requirements.

• Monitor work-in-progress (WIP), prepare periodic reportsaging reports.

• Coordinate withstakeholdersand support operational administration, including incentive payouts, freight charges, invoice submissions via governmentePortals, andoutstandingpayment tracking.

• Arrangetendermeetings,documentation, andprepare meeting minutes.

• Provide general administrative support to the Service & Parts team.

• Performad hocduties assigned by the supervisor.

Requirements

• MinimumGCE 'O' Level(or equivalent)

• Minimum2 years of administrative experience

• Proficient inMicrosoft Office

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.