Service & Parts Admin: Invoicing & Operations Coordinator

Recruit Express Pte Ltd; Singapore; On-site; SGD 30,000 - 36,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking a Service & Parts Admin to support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

Responsibilities include invoicing, RO/PO processing, tender documentation, WIP monitoring, and coordination with stakeholders, with ad hoc duties as assigned by the

Qualifications

• Minimum GCE 'O' Level (or equivalent).
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy and timely closure.
• Prepare and submit tender documentation.
• Monitor work-in-progress (WIP), prepare aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government portals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.
• Provide general administrative support to the Service & Parts team.
• Perform ad hoc duties assigned by the supervisor.

Job description

Recruit Express Pte Ltd in Singapore is seeking a Service & Parts Admin to support smooth running of service and parts operations by coordinating invoicing, documentation, and administrative processes to ensure timely completion of maintenance programs and quality logistics support that meets customer requirements and timelines.

Responsibilities include invoicing, RO/PO processing, tender documentation, WIP monitoring, and coordination with stakeholders, with ad hoc duties as assigned by the