Service Admin Assistant (12 months) #JTL

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking an administrative professional to manage invoicing and documentation for Service & Parts operations. You will process and monitor Repair Orders and Purchase Orders, ensure accuracy and timely closure, and maintain proper records.

Responsibilities include preparing tender documentation, monitoring WIP and aging reports, coordinating with stakeholders, arranging tender meetings, and preparing meeting minutes.

Qualifications

• Minimum GCE 'A' Levels/ Diploma/ Degree in any discipline.
• Preferably with prior administrative experiences.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work-in-progress (WIP), prepare periodic aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government portals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.

Skills

Invoicing

Administrative support

Documentation

Education

GCE A Levels/ Diploma/ Degree

Job description

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process andmonitorRepair Orders (ROs) and Purchase Orders (POs), ensuring accuracy,timelyclosure, and proper record keeping.
• Prepare andsubmittender documentation, ensuring compliance with company requirements.
• Monitor work-in-progress (WIP), prepare periodic reportsaging reports.
• Coordinate withstakeholdersand support operational administration, including incentive payouts, freight charges, invoice submissions via governmentePortals, andoutstandingpayment tracking.
• Arrangetendermeetings,documentation, andprepare meeting minutes.

Job Requirements

Minimum GCE 'A' Levels/ Diploma/ Degree in any discipline. Preferably with prior administrative experiences.