Senior Trust Administrator

SINGAPORE EXECUTIVE SERVICES PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

SINGAPORE EXECUTIVE SERVICES PTE. LTD. in Singapore seeks a Senior Trust Administrator to service daily trust administration needs and manage client relationships alongside a senior team member.

You will handle KYC, Dossier preparation, tax forms, bank account openings, and ongoing regulatory compliance, while ensuring accurate record-keeping and timely reporting.

The role requires at least 4 years in trust administration and a Bachelor’s degree in a related field; STEP qualification is a plus.

Qualifications

• Bachelor’s degree in Business Administration, Law, Accounting, or a related field.
• Minimum 4 years of experience in Trust Administration.
• STEP qualification is a plus.

Responsibilities

• Provide full suite of trust administration services to a portfolio of clients with high standards of governance, fiduciary integrity and statutory compliance.
• Collate Trust Formation Questionnaires, KYC documents, prepare Dossier, Client Acceptance Summary, W-8BEN, tax declarations, FATCA/CRS self-certification forms and other requirements.
• Assist with opening bank accounts and quarterly due diligence follow-ups.
• Maintain up-to-date KYC documents and permanent/electronic filing systems.
• Prepare Directors’ and Trustees’ Resolutions and obtain signatories for execution.
• Liaise with banks and agents to update corporate documents and filings.
• Organise and maintain filing system for new and existing clients; manage invoices and debt recovery.

Skills

Client management

KYC processing

Document handling

Due diligence

Education

Bachelor’s degree in Business Administration, Law, Accounting, or related field

Job description

Our client, an independent trust company with over 20 in Singapore, is seeking a Senior Trust Administrator to join their team.

Role & Responsibilities: Service the daily administrative requirements of the Trust structures assigned and managing the client relationships alongside with another senior member of the team.

• To provide full suite of trust administration services to a portfolio of clients with a high level of service delivery, including, but not limited to, achieving high standards of corporate governance, fiduciary integrity and statutory compliance, and maintaining up-to-date records and financial reporting.
• To collate Trust Formation Questionnaires, collation all the KYC documents, the preparation of Dossier, the Client Acceptance Summary Form, the W-8BEN, tax declaration form, FATCA/CRS self-certification forms and other requirements for new clients after the structure is onboarded by the business development team.
• To assist with the opening of bank accounts
• Follow up with PTC clients on Quarterly Due Diligence
• To maintain and update clients’ KYC documents such as expiry of passport/proof of address
• To maintain up-to-date records in the permanent file and the electronic folder by scanning, storing, and maintaining proper records of all documents
• To prepares Directors’ Resolution and follow up with Directors’ signatories for execution
• To prepares Trustees’ Resolutions and follow up with Trustees’ signatories for execution
• To follow up external request such as banks for updates of KYC documentations
• To liaise with the registered agent to update corporate documents and conduct the necessary filing
• Organize and maintain filing system for new and existing clients
• To carry out year-end follow up with insurance copies for cash surrendered value
• To act with the highest standards of ethics, integrity and professionalism
• To assist with projects as and when required
• To send out fee invoices and collect fees timeously, and to review outstanding debtors and pro-actively raise concerns where appropriate with a view to maximising successful debt recovery.

Requirements:

• Bachelor’s degree in Business Administration, Law, Accounting, or a related field.
• Minimum 4 years of experience in Trust Administration.
• STEP qualification is a plus.