Junior Corporate Administrator

Trident Trust; Singapore; On-site; SGD 4,200 - 6,800; Full time

Job summary

Trident Trust in Singapore is seeking a highly organised Corporate Administrator to support the Corporate Services team with administration for Singapore entities and secretarial duties. You will assist in client onboarding, regulatory filings, and liaison with stakeholders to ensure compliance and service excellence.

The role also covers maintaining statutory records, preparing resolutions, minutes, and handling bank or work pass matters while upholding AML/CFT requirements and data integrity.

Qualifications

• Diploma or Degree in Business Administration, Corporate Administration, Law, Accountancy, Finance.
• 1–2 years of experience in administration, corporate services, company secretarial, compliance, trust, fiduciary, or related fields.
• Fresh graduates will also be considered.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Good organisational and time management skills.

Responsibilities

• Assist with the administration of a portfolio of Singapore entities and support the delivery of corporate secretarial services.
• Maintain accurate and up-to-date statutory records, registers, corporate documents, and internal databases.
• Assist in the preparation of resolutions, minutes, statutory forms, annual filings, and other corporate documentation.
• Monitor statutory deadlines and support the timely filing of Annual Returns, AGM matters, and other regulatory submissions.
• Assist with bank account opening applications, maintenance matters, banking documentation, and payment-related requests.
• Support CorpPass administration and Work Pass matters where applicable.
• Assist with client onboarding, KYC/CDD reviews, due diligence checks, periodic reviews, file reviews, and ongoing monitoring activities.
• Conduct file reviews to ensure client records, statutory documents, and information maintained in internal systems are complete, accurate, and up to date.
• Support remediation exercises, data cleansing initiatives, and statutory records housekeeping projects.
• Assist in ensuring compliance with internal policies, AML/CFT requirements, regulatory obligations, and Trident's quality standards.
• Support client billing, invoicing, debtor follow-up, and other administrative matters.
• Liaise with clients, auditors, tax agents, banks, regulators, and internal stakeholders on administrative and corporate services matters.
• Keep abreast of relevant regulatory and compliance developments through training and on-the-job learning.
• Handle confidential information with professionalism and discretion.
• Support operational improvement initiatives, special projects, and other ad-hoc duties assigned by management from time to time.

Skills

Attention to detail

Organisational skills

Communication

Team work

Discretion with confidential info

Mandarin speaking (preferred)

Education

Diploma or Degree in Business Administration, Corporate Administration, Law, Accountancy, Finance

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Trident Trust is a leading independent provider of corporate, trust and fund services to the financial services sector worldwide, employing over 1,100 staff across a global footprint that spans Africa, the Americas, Asia, the Caribbean, Europe and the Middle East. Client focused and service oriented, we only employ individuals who are professionally minded, committed and able to demonstrate good interpersonal skills.

The Role

We are seeking a highly organised and detailed-oriented Corporate Administrator to support Trident’s Corporate Servies team. The successful candidate will assist in the administration and secretarial duties for Singapore companies managed by Trident, while supporting the Corporate Relationship Manager in managing client relationships and ensuring high-quality service delivery, regulatory compliance, and operational excellence.

Reporting Line

• Corporate Services, Manager / Head of Corporate Services

Duties

• Assist with the administration of a portfolio of Singapore entities and support the delivery of corporate secretarial services.
• Maintain accurate and up-to-date statutory records, registers, corporate documents, and internal databases.
• Assist in the preparation of resolutions, minutes, statutory forms, annual filings, and other corporate documentation.
• Monitor statutory deadlines and support the timely filing of Annual Returns, AGM matters, and other regulatory submissions.
• Assist with bank account opening applications, maintenance matters, banking documentation, and payment-related requests.
• Support CorpPass administration and Work Pass matters where applicable.
• Assist with client onboarding, KYC/CDD reviews, due diligence checks, periodic reviews, file reviews, and ongoing monitoring activities.
• Conduct file reviews to ensure client records, statutory documents, and information maintained in internal systems are complete, accurate, and up to date.
• Support remediation exercises, data cleansing initiatives, and statutory records housekeeping projects.
• Assist in ensuring compliance with internal policies, AML/CFT requirements, regulatory obligations, and Trident's quality standards.
• Support client billing, invoicing, debtor follow-up, and other administrative matters.
• Liaise with clients, auditors, tax agents, banks, regulators, and internal stakeholders on administrative and corporate services matters.
• Keep abreast of relevant regulatory and compliance developments through training and on-the-job learning.
• Handle confidential information with professionalism and discretion.
• Support operational improvement initiatives, special projects, and other ad-hoc duties assigned by management from time to time.

Skills and Knowledge

• Diploma or Degree in Business Administration, Corporate Administration, Law, Accountancy, Finance, or a related discipline.
• 1-2 years of experience in administration, corporate services, company secretarial, compliance, trust, fiduciary, or related fields preferred.
• Fresh graduates will also be considered.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong attention to detail, with the ability to maintain accurate records, identify discrepancies and work with large volumes of data.
• Good organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Basic understanding of Singapore corporate regulatory requirements, including ACRA filings and corporate governance matters, would be advantageous.
• Exposure to KYC/CDD reviews, client onboarding, periodic reviews, file reviews, or administrative support functions would be beneficial.
• Familiarity with VPoint or other corporate secretarial systems would be advantageous but not essential.
• Strong communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.
• Able to work independently as well as collaboratively within a team environment.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Only Singapore Citizens and Singapore Permanent Residents (PRs) will be considered for this position.
• Positive and cheerful personality with a strong work ethic and client-centric focus.
• Forward-thinking, adaptable, and able to perform well in a fast-paced environment.
• Self-motivated with a proactive and "can-do" attitude.
• Meticulous, detail-oriented, and well-organised with the ability to manage multiple priorities effectively.
• Excellent time management skills and ability to prioritise tasks and meet deadlines.
• Resourceful, dependable, and able to take initiative.
• Strong team player with good interpersonal and communication skills.
• Ability to establish and maintain effective client and stakeholder relationships.
• Proficiency in spoken and written Mandarin is preferred to support Chinese-speaking clients.

Remuneration

An attractive compensation package will be based upon the successful candidate’s relevant experience and overall suitability of the position.