Senior Officer, HR

Certis Tech Ops and Services; Singapore; On-site; SGD 42,000 - 58,000; Full time

Job summary

Certis Tech Ops and Services in Singapore is seeking a detail-oriented HR Admin professional to support onboarding/offboarding, contract management, and payroll-related coordination. You will liaise with internal stakeholders and ensure compliance with employment laws.

The role requires a degree, proficiency in MS Word and Excel, strong communication, and the ability to work independently in a fast-paced environment. Prior HR/Admin experience is preferred; SAP knowledge is a plus.

Qualifications

• Degree in any field.
• Preferably HR/Admin experience.
• Proficient in Microsoft Word & Excel.
• Strong interpersonal and communication skills.
• Able to work independently and in a fast-paced environment.

Responsibilities

• Raising attrition requests via Off-Boarding Portal and coordinating offboarding checks and processes.
• Tracking and processing contract-related matters such as renewals and conversions.
• Coordinate emplacement of eligible officers and submission to GHR/SGHR.
• Assist and manage confirmation appraisal process for new hires.
• Process internal staff movements and related movements.
• Ensure work-related applications and license renewals are up to date.
• Support Annual Financial Screening for relevant employee group.
• Assist with medical leave processing and approvals.
• Support i-reporting and liaise with authorities on Workplace Safety and Health matters.
• Coordinate updates on employment status for payroll alignment.

Skills

Interpersonal skills

Communication skills

Independent worker

Education

Degree in any field

Tools

Microsoft Word

Microsoft Excel

SAP (advantage)

Job description

• Responsible for raising of any attrition requests via Off-Boarding Portal and coordination of all offboarding checks and processes
• Responsible for the tracking & timely processing of contract related matters such as renewals and conversion to ensure that all employees are legally contracted etc
• Coordination of emplacement of eligible officers and timely submission to GHR/SGHR
• Assist and manage confirmation appraisal process for new hires
• Execute employee transfer process through raising Internal Staff Movement Portal
• Ensure all work-related application are completed timely and licenses are renewed up to date
• Provide support for Annual Financial Screening for the relevant employee group.
• Assist with the processing and approval of medical leave for the relevant employee group.
• Provide support for i-reporting and liaise with relevant authorities on Workplace Safety and Health matters.
• Coordinate and communicate updates on officers’ employment status to relevant internal stakeholders to ensure accurate compensation tagging and payroll alignment
• Maintain close liaison with Business Units to support and facilitate work processes.
• Preparation of monthly / ad-hoc reports for HR, Business Units and Management Team
• Identify and resolve operational issues and support process improvements
• Attend to and resolve employees and/or business queries and requests by applying HR standard operating procedures while maintaining a confidential work environment
• Liaise with internal and external stakeholders on employee data
• Perform any other tasks as assigned

Requirements

• Degree in any field
• Preferably with relevant experience (HR/Admin)
• Proficient in Microsoft Word & Excel
• Able to work independently
• Strong interpersonal and communication skills
• Ability to work in a fast-paced and dynamic environment
• Good knowledge of employment laws, regulations, market practices and general business environment
• Positive, resourceful and curious to learn
• Prior experience with using SAP would be an advantage