Senior Manager (Facilities Management)

people's association; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

The People’s Association is seeking a facilities/estates professional to manage PA properties, ensuring safe, fit-for-purpose and community-friendly spaces. You will oversee projects from planning to completion, coordinating with agents, consultants and internal stakeholders.

The role requires strong knowledge of building management, contract administration and relevant regulatory guidelines, with certifications in safety or Green/Facility management being an added advantage.

Qualifications

• Professional Certification in Building (Architecture, Engineering) or Project Management or Facilities/Estates Management would be advantageous.
• Knowledge of construction project and contract administration, relevant Singapore Standards, Codes of Practice and regulatory guidelines.
• Certified Fire Safety Manager and/or Green Mark Manager/Facility Manager and/or Workplace Safety & Health certifications are a plus.

Responsibilities

• Support the facilities management of PA properties to ensure buildings are safe, well maintained and serviceable.
• Oversee projects with Managing Agent and consultants to meet schedule, budget, quality and operational objectives.
• Manage CMP, A&A and minor building projects from planning to completion, including defects liability and project accounts.
• Monitor contracts with service providers to ensure timely procurement and progress reporting to management.
• Ensure compliance with procurement, financial procedures and archive essential data for audits.

Skills

Facilities management

Project management

Interpersonal skills

MS Office

Communication

Education

Professional Certification in Building/Engineering

Job description

What the role is:

To support the Division in the facilities management of People’s Association community infrastructure to ensure that the building and facilities are well maintained and kept in a state of good, safe and serviceable condition.

What you will be working on:

Manage and ensure that the physical infrastructure and facilities of People’s Association properties are safe, fit-for-purpose, conducive for use and social interactions and achieve green goals. These include (but is not limited to):

• Oversee the appointed Managing Agent, consultants and etc to ensure assigned projects complete within schedule and approved budget and meet the project strategic, design, quality and operational objectives and ensure that all PA properties are well maintained and upkeep to requirements.
• Manage the project team for Cyclical Maintenance Programmes (CMP), A&A and other minor building projects for PA properties from planning to completion including defects liability periods, DPIPs, fixed asset and finalization of project accounts.
• Monitor the overall status of projects, ensure that all term contracts of Managing Agents and other services are valid and procured on time, submit progress updates on projects and ensure timely submission of status reports to Management and stakeholders.
• Reviews plans/drawings and tender documents to ensure compliances with basic and functional requirements of respective CCMC, RC, CC, Stakeholder and Co-users’ requirements.
• Ensure compliance with Government and internal procurement and financial procedures.
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.
• Ensure proper and full archive of essential data, financial information all authorities approval information etc for reference, audit and future development of buildings.

Otherad-hocdutiesnotcovered undermainresponsibilitiesandduties.

Otherad-hocdutiesassignedbyAssistant Director (EM)and/or Deputy Director (EM) and/or Director (EM)

What we are looking for:

Qualification:

• Professional Certification in Building (Architecture, Engineering)

or Project Management or Facilities/Estates Management or

other building relevant qualification.

Technical Skills:

• Knowledge in construction project and contract administration, relevant Singapore Standards, Codes of Practices and regulatory guidelines.
• Certified Fire Safety Manager, Certified Green Mark Manager/Facility Manager and/or Workplace Safety & Health Certifications will be an added advantage.

Soft Skills:

• Good interpersonal, communication, management and organization skills with positive attitude.
• Self-driven, resourceful and be able to work independently and lead the team towards achieving specific goals.
• Proficient in MS Office application (eg Words, Excel, PowerPoint).

Experiences:

• Minimum - Five years of relevant experience in Facilities/Estate Management and/or Building maintenance with good track record.
• Desired - More than seven years of relevant experience in Facilities/Estate Management and/or Building maintenance with good track record, of which at least two years in managerial capacity.

About People's Association

The People’s Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.