Senior / Lead Administrative Assistant

viondata partners pte. ltd.; Singapore; On-site; SGD 39,000 - 50,000; Full time

Job summary

VionData Partners is seeking a Senior/Lead Administrative Assistant to be deployed to a client primary school in Sembawang. This is a full-time contract from 1 January 2027 to 31 December 2028, on-site at the school, supporting administrative functions, front desk and student welfare.

The role requires at least 3 years in school administration, strong MS Office skills, and the ability to lead junior staff. Salary is SGD 3,500–4,500 per month with standard benefits and a 2-year deployment.

Qualifications

• Minimum GCE ’O’ Level or equivalent.
• 3+ years of relevant school administration/front-desk experience.
• Senior/lead administrative experience is an advantage.

Responsibilities

• Front desk and reception for visitors, parents and students.
• Perform daily administrative duties including documentation and data entry.
• Maintain school records and databases; support finance and operations.
• Attend to student welfare and administer first aid as needed.
• Provide guidance to junior staff and streamline administrative processes.
• Use MS Office for documentation and reporting; operate MOE-based systems.

Skills

Communication

Multi-tasking

Team leadership/initiative

Discretion with confidential info

Interpersonal skills

Education

GCE O’Level or equivalent

Tools

MS Office

MOE-based systems

Job description

ABOUT THE ROLE

VionData Partners is hiring a Senior /Lead Administrative Assistant to be employed by VionData Partners and deployed to our client, a primary school in Sembawang. This is a full-time, 2-year contract position from 1 January 2027 to 31 December 2028.

You will work on-site at the client’s school premises, supporting administrative functions, front desk operations and student welfare, and playing a key role in keeping daily operations running smoothly.

KEY RESPONSIBILITIES

Front Desk &Reception

• Serve as the first point of contact for visitors, parents and students at the school front desk.
• Handle incoming telephone calls and enquiries professionally and efficiently.
• Manage walk-in requests and direct them to the appropriate school departments or personnel.

Administrative Support

• Assist with daily administrative duties including documentation, data entry and correspondence.
• Maintain and update school records, files and databases.
• Support matters related to finance, administration and operational management.
• Coordinate with school staff and external parties as required.

Student Welfare

• Attend to and administer first aid to students who are unwell or injured.
• Escalate medical concerns to the appropriate school staff or emergency services when necessary.
• Maintain accurate records of student visits to the sick bay / first aid station.

Team Leadership (Senior/ Lead Level)

• Provide guidance and support to junior administrative staff where applicable.
• Assist in streamlining administrative processes and workflows.
• Act as are liable point of reference for administrative matters within the school.

Systems & Technology

• Use MSOffice (Word, Excel, PowerPoint) for documentation and reporting.
• Navigate and use at least two school / MOE-based computer or online systems.
• Support the school in maintaining digital administrative processes.

REQUIREMENTS

Education

• MinimumGCE ’O’ Level or equivalent.

Experience

• At least3 years of relevant experience in administration and front desk support in a school environment.
• Demonstrated experience in a senior or lead administrative role is an advantage.

Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong ability to multi-task and prioritise work effectively.
• Good team player with a high level of initiative and ownership.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Familiar with at least 2 school / MOE-based computer or online systems.
• Basic first aid knowledge (training will be provided if needed).
• Ability to handle confidential information with discretion.

Personal Attributes

• Professional and courteous demeanour.
• Patient and empathetic when dealing with students and parents.
• Reliable, punctual and well-organised.
• Adaptable to the dynamic school environment.

TERMS & BENEFITS

Salary

SGD 3,500 – 4,500 per month, based on experience

Employment

Employee of VionData Partners, with full payroll and HR support

Contract Duration

Stable 2-year contract deployment

Working Days

Regular office hours; no weekends or public holidays

Leave

Paid Vacation Leave and Ordinary Sick Leave, as per VionData Partners’ policy

Support

VionData Partners account manager available throughout the deployment

Career Growth

Opportunity to develop leadership skills in an educational setting.

ABOUT VIONDATA PARTNERS

VionData Partners is a trusted manpower services provider specialising in administrative and operational support for educational institutions and government-linked organisations. We employ skilled professionals and deploy them to client sites where they make a meaningful difference.

IMPORTANT NOTES

• You will be employed by VionData Partners and deployed to the client’s school; you will not be an employee of the client school.
• Salary, benefits and HR matters are managed by VionData Partners.
• The client’s identity will be disclosed to shortlisted candidates during the interview process.
• Deployment is subject to client approval of the selected candidate.