Senior HR & Training Coordinator (1-Year Contract)

Recruit Express Pte Ltd; Singapore; On-site; SGD 20,000 - 33,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a 1 Year Contract Senior HR Executive Assistant for Shared Services (Benefits & Training) at One North. The role covers learning & development, training programme management, vendor management, data administration, reporting, and leave/benefits administration.

Responsibilities include coordinating training, managing course data, processing invoices, grant submissions, and maintaining HR records in SharePoint and HR systems.

Qualifications

• Diploma in HR, Business or equivalent.
• Prior experience in HR operations, benefits administration, training coordination, or general administration.
• Strong attention to detail and ability to manage high-volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.
• Able to handle confidential information with professionalism.
• Good communication, coordination and organisational skills.

Responsibilities

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders.
• Create and maintain course runs, update programme information, and manage comprehensive participant databases.
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards.
• Process training-related invoices, purchase orders, and systematically track payment status for external training vendors.
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation.
• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes.
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance.
• Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews.
• Maintain audit trail documentation and ensure compliance with organisational policies.
• Leave Management: Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates.
• Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions.
• Handle insurance administration including staff queries, claims submission processing, and approval tracking.
• Coordinate claim documentation, manage insurer submissions, and maintain detailed case records.
• Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation.
• Maintain accurate records, e-filing and document management on SharePoint and HR systems.
• Perform data entry and ensure high data accuracy across all HR processes.
• Assist in preparing PowerPoint slides, reports, and process documentation.
• Provide general team administrative support as required.

Skills

Attention to detail

Communication skills

Coordination

Organisational skills

Data entry accuracy

Confidentiality

Education

Diploma in HR, Business or equivalent

Tools

Microsoft Office

SharePoint

HR systems

PowerPoint

Job description

Recruit Express Pte Ltd is seeking a 1 Year Contract Senior HR Executive Assistant for Shared Services (Benefits & Training) at One North. The role covers learning & development, training programme management, vendor management, data administration, reporting, and leave/benefits administration.

Responsibilities include coordinating training, managing course data, processing invoices, grant submissions, and maintaining HR records in SharePoint and HR systems.